General Description: As a Medical Record Specialist at New Hope Fertility Center, you will play a crucial role in maintaining accurate and confidential medical records for our patients. Your responsibilities will include but are not limited to:

Essential Functions: Medical Record Management:

• Organizing and maintaining electronic and paper medical records in compliance with regulatory standards and clinic policies.
• Ensuring the accuracy, completeness, and confidentiality of patient records at all times.
• Managing the release of medical information by HIPAA regulations and patient consent.Data Entry and Retrieval:
• Entering patient information, medical history, test results, and treatment plans into the electronic health record (EHR) system accurately and efficiently.
• Retrieving medical records as needed for patient appointments, treatment planning, and research purposes.
• Updating records promptly with any changes or additions as per clinic protocols.

Quality Assurance:

• Conducting regular audits of medical records to ensure compliance with internal standards and regulatory requirements.
• Identifying and resolving discrepancies or errors in documentation promptly and effectively.
• Collaborating with healthcare providers and administrative staff to improve record-keeping processes and maintain data integrity.

. Patient Interaction and Support:

• Assisting patients with requests for their medical records, providing guidance on the release process, and addressing any concerns or questions they may have.
• Communicating with patients, caregivers, and other healthcare professionals professionally and empathetically.
• Upholding the highest standards of confidentiality and sensitivity when handling patient information.

Qualifications:

• Associate's or Bachelor's degree in Health Information Management or related field preferred.
• Certification as a Registered Health Information Technician (RHIT) or eligibility to obtain certification within a specified timeframe is preferred.
• Prior experience working in a medical records or healthcare administration role, preferably in a fertility clinic or reproductive healthcare setting.
• Proficiency in using electronic health record (EHR) systems and medical record software; experience with NextGen or similar platforms is a plus.
• Strong attention to detail, organizational skills, and ability to maintain confidentiality.
• Excellent communication skills and ability to interact professionally with patients and multidisciplinary healthcare teams.
• Knowledge of HIPAA regulations and medical record management best practices.
• Ability to multitask, prioritize workload, and work effectively in a fast-paced environment.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental Insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8-hour shift
• Holidays
• Monday to Friday

Work Location:

• One location

Work Remotely:

• No

Work Location: In person

Job Type: Full-time

Salary: $47,000.00 - $60,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Education:

• High school or equivalent (Preferred)

Ability to Commute:

• New York, NY 10019 (Required)

Work Location: In person