Job Summary:

The ideal candidate will provide administrative support to multiple attorneys in our fast paced Intellectual Property Transactional and Litigation practice working on Federal and State Court cases; ensuring smooth day-to-day operations within the Legal Department

Duties:

• Perform routine administrative tasks such as conflict checks, engagement letters, preparation of forms for file openings, reimbursements, telephone calls, and vendor payments.
• Electronically filing and serving case documents in compliance with applicable rules and judicial procedures.
• Calculating and calendaring discovery and case deadlines under applicable rules of procedure.
• Maintaining updated electronic files of cases on firm's document management system.
• Schedule and coordinate deadlines, depositions, hearings, mediations, and meetings with opposite Clients, Counsel, and Court.
• Preparing binders, basic motions, discovery, notices, responses, working drafts of correspondence, and working files.
• Organizing, bates labeling, and preparing discovery documents for electronic production.
• Retrieving case dockets, case law, and statues on Westlaw.

Skills:

• Proficiency in legal software such as Lexis-Nexis, iManage, and other relevant tools.
• Strong interviewing skills to gather information from clients and witnesses.
• Knowledge of legal terminology and processes including contract law, legal drafting, and litigation procedures.
• Ability to manage multiple projects simultaneously with strong project management skill.
• Experience in legal administrative duties including maintaining files, records, and databases.
• Excellent clerical skills including typing, data entry, and document preparation.
• Strong organizational skills with attention to detail and accuracy.

Job Type: Full-time

Pay: $25.00 - $34.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Experience:

• Legal administrative: 3 years (Required)
• Legal case management: 3 years (Required)
• Westlaw: 1 year (Required)
• Litigation: 1 year (Required)
• Intellectual property law: 1 year (Required)

Language:

• Bilingual (English/Spanish) (Required)

Ability to Relocate:

• Coral Gables, FL: Relocate before starting work (Required)

Work Location: In person