JOB SUMMARY:

Answers multi-line phone, screens caller and distributes to appropriate department. Serves as liaison between patient and medical staff.

PRINCIPAL DUTIES:

• Greet callers in a prompt, courteous, and helpful manner.
• Answers telephone, screens calls, takes messages, and provides information.
• Assist patients with appointment scheduling.
• Sorts and delivers mail, medical records, and other correspondence.
• Prepare statements and insurance forms for mailing.
• Receives and sends faxed information and distributes as appropriate.
• Screens callers and responds to routine requests for information.
• Attends meetings as required.
• Performs related work as required.

POSITION REQUIREMENTS:

EDUCATION AND EXPERIENCE:

• High school graduate or GED.
• Prefer one-year work experience, preferably in the medical office setting. Word processing and computer experience.
• Alternative to Minimum Qualification: None

TYPICAL PHYSICAL DEMANDS:

Work is performed in the switchboard area. It involves frequent contact with patients. Interaction with others is constant and interruptive. Work may be stressful at times. Contact involves dealing with sick people. Several tasks are required on a continual basis. Work is performed in the switchboard area. It involves frequent contact with patients. Interaction with others is constant and interruptive. Work may be stressful at times. Contact involves dealing with sick people. Several tasks are required on a continual basis.

PERFORMANCE:

• Knowledge of reception office procedures.
• Knowledge of grammar, spelling and punctuation.
• Skill in operating a computer, typewriter, adding machine, and copier.
• Skill in greeting patients and answering the telephone in a pleasant and helpful manner.
• Ability to speak clearly and concisely.
• Ability to read, understand, and follow oral and written instruction.
• Ability to sort and file materials correctly by alphabetic or numeric systems.
• Ability to establish and maintain effective working relationships with patients, employees, physicians, and the public.

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