At-Will Co-curricular Volunteer Head and Assistant Coach

Expectations and Responsibilities

Updated -12 / 22 / 23

Education : High School Diploma / GED

Requirements : Current PTSB Coaching Certificate and current CPR / First Aid card

Able to work afternoons, evenings, nights & weekends (not including Sunday) to provide the necessary practice time and game schedule associated with the sport and season length.

Coaches are expected to schedule practice every weekday (M - F) except for holidays, game days, and never on Sundays. All Natrona County School District (NCSD) student-sponsored activities and sports must be completed by 6 pm at the middle schools and 6 : 30 pm at the high schools on Wednesdays as per Board Policy 1200 Parent and Community Night.

Cooperate and coordinate with the Assistant Principal / Athletic Director (AD) or Athletics / Activities Designee and / or Administrator on all matters about :

• the scheduling of contests, practice schedules, and parent meetings
• complaint and grievances process
• code of conduct requirements implemented and violations consistently administered
• participant eligibility requirements implemented and violations consistently administrated
• purchasing of equipment and uniforms
• bus transportation procedures
• coach active supervision requirements during activity trips
• emergency action plan
• safety check-list
• fundraising requirements
• copyright law
• coach conduct requirements and issues
• coordinating and administering an effective system of assigning locks and lockers
• distribution and collection of equipment and uniforms
• beginning practice on the earliest date allowed by the regulations of the Wyoming High School Activities Association (WHSAA) and / or NCSD
• communicate the coach’s active supervision expectations and implementation during all practice and competition sessions
• understanding undue influence and the complaint process
• horizontal and vertical alignment strategy for each sport
• participant and coach attendance policy
• the annual review and approval of the team handbook and communication documents to students and parents
• the annual evaluation process for head coaches, assistant coaches, and aides
• annually completing district-required compliance training

Ensure all athletic participants have the following :

• a current physical examination is completed before starting practice
• been provided and understand the Natrona County School District’s Code of Conduct and Academic Eligibility rules and regulations for activities and sports
• been provided the opportunity to purchase insurance coverage before the first practice session
• reviewed and or completed the safety video and WHSAA concussion risk information handout, consent to participate, consent for emergency medical treatment, and emergency contact information

Ensure that all athletic equipment and uniforms are :

• inspected, cleaned, and / or repaired before issuing to participants
• accurately inventoried, distributed, repaired, cleaned, maintained, and secured
• used correctly by participants through proper instruction

Ensure that :

• the locker and equipment rooms are maintained in a safe and orderly manner
• there is district-required adult supervision for all student-athletes in all settings (locker rooms, fields, gymnasiums, buses, lodging, etc.

Administrative Regulation 5341)

• all injuries are reported immediately verbally and in writing via the NCSD Injury Reporting Form to the following : parents, athletic trainer, nurse, and AD or Athletics / Activities Designee and / or Administrator.
• all volunteers, chaperones, aides, and / or coaches assigned to the activity / sport know their duties and responsibilities
• the goals and values of the athletic program reflect those of the school and District educational program
• awards and award letters are created and distributed fairly by following all award / s requirements

Overnight lodging - only the activity / sport participant is allowed in the assigned room unless there is an emergency or reason to believe misconduct is taking place in the room

• If a co-educational trip is undertaken each gender must be housed in separate rooms
• Under no circumstances may an individual of the opposite gender visit the other gender’s room

Actively communicate and notify all eligible participants :

• of the activity competition and practice schedules
• of the dates and times for receiving the equipment
• of the academic & conduct eligibility information
• of the pre-season parent meeting
• of the team rules in the team handbook

Attendance is required at annual coaches meetings scheduled by the AD or Athletics / Activities Designee and / or Administrator

Be responsible to the head coach, AD Principal, and / or the Athletics / Activities Designee and / or Administrator

• for the conduct of all student-athletes
• for reporting rule violations
• for scheduling and planning details of out-of-town transportation
• for early dismissal of students involved in an activity trip
• for keeping statistics that are necessary for school records
• for maintaining participant minimums for the activity
• for recording the attendance of activity participants
• for providing beginning and end-of-season participant rosters

Provide a travel roster, emergency phone numbers of participants, trip itinerary, adult sponsor forms, and field trip forms if required to the head coach, AD / Athletics / Activities Designee and / or Administrator, and transportation department bus scheduler

Complete the Sports Safety Checklist at the beginning of each season for every sport coached (Head and Assistant Coaches)

Know and enforce the transportation rules and regulations for scheduling bus requests and supervising student-athletes on buses during activity trips (Administrative Regulations 5341 & 5342)

HEAD COACH

• ensure that all coaches and participants conduct themselves in a sportsmanlike manner at all times
• coordinate with the athletic trainer the recruitment of student trainers and the scheduling of trainer availability before during & after practices and competitions
• ensure that all student-athletes and coaches know and follow all transportation policies and guidelines (Administrative Regulations 5341 & 5342)
• maintain current coaching & CPR certification requirements
• communicate performance and Code of Conduct (Administrative Regulation 5371) expectations to all assistant coaches and participants
• assist coaches in achieving performance expectations assigned
• provides feedback to AD or Administrator for evaluations to all assistant coaches and aides
• meet with the AD or Athletics / Activities Designee and / or Administrator to complete an annual review of the activity

Knowledge, Skills, and Abilities :

• to organize, promote, and attend seminars, meetings, and other professional development opportunities
• to organize work effectively, conceptualize and prioritize objectives, and exercise independent judgment based on the understanding of District policies, regulations, standard operating procedures, and guidelines
• to integrate resources, policies, and information e.g. Horizontal & Vertical Alignment of Athletics, Undue Influence, Activities Eligibility, Code of Conduct, and active supervision of participants
• to establish and maintain effective working relationships with students, parents, staff, and the public
• to communicate effectively with students, parents, and NCSD staff
• to respond effectively to emergencies

Safety :

• lead in the creation of a culture of safety and environmental protection by performing work safely per District, department, and school safety procedures
• annually review the compliance safety film with all participants in all sports before participating in practice, competitions, games, events, and matches .
• operates equipment safely and reports unsafe work conditions to the Athletic Director / Athletics / Activities Designee and / or Administrator
• inspect and ensure the safety of all facilities utilized and equipment issued to student-athletes
• know, teach, and follow the concussion protocol designed for participants
• know, teach, and implement the emergency action plan for the sport, and facilities used at all times in the case of, a violent intruder, lighting, extreme temperatures, and injuries
• establish, know, enforce, monitor, and teach all district, local, and state health safety requirements related to the COVID-19 virus but not limited to COVID-19

Last updated : 2024-05-18