2 Office Administrator/Generalist Jobs in Chino, CA
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Office Administrator/Generalist
$45k-57k (estimate)
Full Time
7 Months Ago
National Sign & Marketing is Hiring an Office Administrator/Generalist Near Chino, CA
Position Summary:
Maintains office by completing clerical and administrative tasks for the office. This will include assisting in accounting, human resources, and general office support. Data entry in QuickBooks and Jobscope accounting systems as well as everyday administrative tasks necessary for regular business operation
Essential Duties/Responsibilities
Responsible for the following administrative tasks:
Responsible for the following administrative tasks:
- Scan and archive documents as needed.
- Email communications to clients, vendors, and employees as directed
- Provide general support to visitors
- Receive and forward all phone calls
- Provide clerical support for the company
- Maintain, organize, and update files
- Responsible for maintaining office supply inventory and distribution
- Receiving and sending mail and parcels via, USPS, UPS, Fed-ex
- Inputting accounting transactions into the accounting system
- Generate company invoices
- Accounts Payable/Accounts Receivable
- Serve visitors by greeting, welcoming, and directing them appropriately
- Other duties as assigned and specified by supervisory staff.
Other Duties and Requirements:
- Assist in payroll/human resources
- Maintaining Compliance to ensure the company complies with current laws and regulations
- Assist and support managers
Knowledge, Skills, and Abilities (minimum qualifications):
- Computer literate (Outlook, Word, Excel, Adobe Acrobat)
- Good written and verbal communication skills
- Must have strong organizational skills and ability to multitask in a dynamic workplace
- Handle multiple tasks with a high level of detail and accuracy
- Independently prioritize workload
- Maintain a high level of confidentiality
- Positive, friendly disposition
- Excellent administrative skills
- Accounting/bookkeeping experience
- Clear and friendly communication written and verbal
- Able to work alone or as a team
- Strict confidentiality of company and employee information
Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to stand. The employee frequently is required to walk; use hands to finger, handle, or feel; and reach with hands and arms. Twisting, kneeling, and squatting may be required. The employee is required to sit and talk or hear. The employee must frequently lift and/or move up to 15 pounds. Specific vision abilities required by this job include close vision and distance vision.
Job Summary
JOB TYPE
Full Time
SALARY
$45k-57k (estimate)
POST DATE
10/12/2023
EXPIRATION DATE
05/08/2024
WEBSITE
visco.com
HEADQUARTERS
CHINO, CA
SIZE
50 - 100
TYPE
Private
CEO
JOHN J KANE
REVENUE
$10M - $50M
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