Job Type

Full-time
Description
Position: Recruitment and Onboarding Coordinator
Reports To: Director of Human Resources
Classification: Exempt
Date of Revision: 4/17/2024
Where are you going?
Where can we go together?
Come along with us in pursuit of a more humane world. Our mission driven approach keeps us at the frontlines of critical issues and many kinds of user experiences. NAC is a group of thought leaders, trailblazers, and experts dedicated to bringing our clients' ideas to life. We have also won a national design award or two -just a humbling reminder that we are on the right path of excellent stewardship and giving back. NAC Architecture is a national firm with four offices located in Los Angeles, Seattle, Spokane and Columbus, Ohio.
If you are a Human Resource Ninja and are looking for a new opportunity to join a fabulous team, you might just be who we are searching for!
NAC offers competitive compensation, 401k plan and employer match, and generous healthcare, dental, vision, life, and disability insurance. HSA employer match, 8 paid holidays, vacation/sick benefits, and flexible hours. As a salaried, exempt employee, you will also be eligible for the NAC quarterly bonus plan which is based on company financials and personal performance.
The salary range for this position is $66,000 to $85, 000 depending on experience.
Summary
Recruitment and Onboarding Coordinator-Plays a pivotal role in sourcing top talent, managing the recruitment process, and ensuring seamless onboarding and off boarding experiences.
The Recruitment and Onboarding Coordinator is responsible for managing the recruitment process from end to end, as well as coordinating the onboarding activities for new hires and off-boarding of those leaving the firm. This role requires excellent communication skills, the ability to multitask, and a passion for ensuring a positive experience for both candidates and new employees. In addition, the position plays a key role in crafting and refining job descriptions to accurately reflect the responsibilities of the position while attracting top talent who align with our firm's core values.
Requirements
Recruitment

• Collaborate with hiring managers to understand staffing needs and develop effective recruitment strategies
• Source candidates through various channels, including job boards, social media, external recruiters, professional networks, and employee referrals.
• Screen resumes and applications to identify qualified candidates for open positions.
• Conduct interviews, both in-person and remotely, to assess candidates' skills, experience and cultural fit.
• Coordinate and schedule interviews with hiring managers, team members and candidates.
• Provide timely feedback and updates to candidates throughout the recruitment process.
• Maintain accurate and current records of candidate interactions and hiring processes using our applicant tracking system (Paylocity).
• Gather the candidate's professional references and communicate results to the appropriate parties.
• Generate job offers and coordinate offer process with CHRO and Hiring Managers
• Understand the benefit package of the firm and be able to communicate benefit options to candidates.
• Work with Marketing as necessary to update recruiting materials.
• Maintain a master list of career fairs and portfolio review opportunities and work with staffing people in each office to ensure coverage as appropriate.
• Create and maintain standard experience curriculum for internships to ensure a positive experience.
• Utilize industry best practices and market research to optimize job postings for maximum visibility and engagement.
• Monitor and analyze recruitment metrics, such as time-to-fill and candidate conversion rates to identify areas for improvement.

1. Onboarding/Offboarding:

• Maintain comprehensive onboarding experience to facilitate the smooth integration of new employees into the organization.
• Ensure accurate new hire data entry on all platforms.
• Coordinate orientation sessions to introduce new hires to company policies, procedures and culture.
• Partner with hiring managers to ensure new employees receive job-specific training and resources.
• Serve as a point of contact for new hires, addressing questions, concerns, and providing ongoing support.
• Conduct check-ins with new employees to assess their onboarding experience and address any issues or challenges.
• Meet with employees who are leaving the firm to conduct exit interviews and compile data for potential retention solutions.
• Complete exit process with departing employees.

1. Position Description Management:

• Collaborate with leadership to create and maintain clear and concise job descriptions that accurately reflect job requirements and expectations.
• Regularly review existing job descriptions to ensure they remain relevant and are aligned with evolving business needs.

Qualifications:

• Bachelor's degree in Human Resources, Business Administration or Marketing preferred
• Proven experience in personnel recruiting preferably in Architecture or Engineering, or in the Professional Services industry
• Familiarity with applicant tracking systems and other recruitment software
• Strong interpersonal and communication skills, with the ability to build rapport with candidates and stakeholders at all levels
• Excellent ability to create professional written content
• Excellent organizational skills and attention to detail
• Proficient in Microsoft Office Suite
• Knowledge of Paylocity and/or Deltek Vantagepoint a plus

Certification Requirements

• HR Certification a plus

Supervisory Requirements

• None

Work Environment

• This position operates in a professional open office environment with low to moderate noise levels including collaborative work areas for team meetings. Each office provides collaborative work areas and shared resources such as video conferencing, printing/scanning, and a caf for dining.

Physical Demands

• Hand/Wrist/Finger dexterity for 8 hours a day, 40 hours a week
• Ability to lift 15lbs or open filing cabinets as necessary
• Ability to sit for long periods of time

Position/Hours expected to work

• This is a full-time position with the expectation of working a minimum of 40 hours per week

Travel

• Rare amount of travel

Required Education and Experience

• Bachelor's Degree in Business, Human Resources, or relevant field preferred
• A minimum of three years' experience in Human Resources or related field.
• Experience is the Architecture/Engineering/Construction industry is a plus

Work Authorization

• Sponsorship may be considered

AAP/EEO Statement
NAC is committed to the principle of equal opportunity employment. As a result, all qualified employees and prospective employees will be recruited, selected, and trained without regard to age, sex, race, color, religion, disability, national origin, veteran status, or any other legally- protected status. All applicants are carefully screened, and full consideration is given to their training, education, skills, experiences, growth potential and previous work record. This same non- discriminatory consideration will be used in all other aspects of the employment relationship.
NAC will provide reasonable accommodations to qualified individuals with a disability to the extent that doing so does not create an undue hardship on NAC, Inc. NAC encourages employees and applicants to communicate any special needs by engaging in an interactive process with NAC to formulate reasonable accommodations.