Requisition No: 825168 

Agency: State Courts System

Working Title: ADMINISTRATIVE ASSISTANT II - 22010568

 Pay Plan: State Courts System

Position Number: 22010568 

Salary: 38,706.26 

Posting Closing Date: 07/08/2024 

Total Compensation Estimator Tool

How to Apply

For additional information and to apply visit the [15th Judicial Circuit] Judicial Circuit Court of Florida Employment website [https://www.governmentjobs.com/careers/15thcircuit?page=1].

Summary

The primary function of the Administrative Assistant II is to provide advanced administrative, organizational, coordinating, and clerical support to the Human Resources Team. These tasks include (but is not limited to) handling telephone calls, facilitating customer service activities, distributing mail, typing, and providing administrative assistance to other departments during special projects. The Administrative Assistant II works under the general supervision of a leadership position within the Human Resources Team.

Examples of Work Performed

• Answer and transfer calls on a multi-line phone system and greet visitors.
• Provide information and direct callers/visitors to proper personnel, as well as screen telephone calls and direct visitors to the secure areas of Court Administration. 
• Resolve issues and process sensitive/confidential documents. 
• Set up and maintain files, books, records, and other departmental systems of responsibility.
• Provide clerical assistance to the Americans with Disabilities Act (ADA) Coordinator. 
• Type documents, maintain calendars and process mail.
• Maintain a safe and clean reception area.
• Establish a working relationship with judges, court personnel, attorneys, law enforcement, social services, witnesses and the general public. 

The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related or a logical assignment for this classification.

MINIMUM Education and Experience Guidelines

High School Diploma (or GED) and a minimum of one year of college or vocational school education in office skills, computer or closely related field; plus a minimum of two years related experience. 

Additional relevant experience may substitute for college education on a year-for-year basis.  

Competencies

KNOWLEDGE SKILLS AND ABILITIES:

• Exceptional written and verbal communication skills

• Ability to organize documents electronically

• Telephone skills

• Ability to type 30 wpm

• Detailed oriented

• Accurate use of the English language and grammar

• Must have demonstrated ability to work independently, to interact with a diverse set of people in an open, friendly, customer-oriented manner.

Special Comments

Incomplete applications will not be considered. Applications must be received until the position is filled. Submission of an application does not guarantee the applicant an interview. Applicants will be subject to a criminal background check. We are an Equal Opportunity Employer. We do not discriminate against any of the protected classes.

If you are a person with a disability who needs any accommodation in order to participate in the interviewing process once selected, you are entitled, at no cost to you, to the provision of certain assistance. Please contact the Americans with Disabilities Act Coordinator, Palm Beach County Courthouse, 205 North Dixie Highway West Palm Beach, Florida 33401; telephone number (561) 355-4380 at least 7 days before your scheduled either in-person or telephonic interview; if you are hearing or voice impaired, call “711.”

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.