The Multilingual and Multicultural Center (MLC) Intake Administrative Assistant provides support in the registration and enrollment of students with a home language other than English in a manner that is welcoming, linguistically and culturally appropriate, timely, and efficient. 

Roles and Responsibilities:

• Schedule appointments for families needing to register their children to school considering appropriate language access for families, potential need for special education services or social work support services, etc. and ensuring availability of the Language Assessment Specialist, Family and Community Engagement Specialist (FCS), and other special support personnel as needed 

• Review student/family documents for eligibility verification using birth documents (e.g. homeless/housed) for enrollment, school assignment, or grade assignment

• Assist families in connecting with school services (e.g. Student Support Services, McVento liaison, Nurse Coordinator, Transportation, Food Services, etc.) and community services (e.g. Governor Baxter School for the Deaf, GP Metro, Street Academy, City of Portland Shelters, community-based organizations hosting families, etc.) 

• Coordinate with school personnel and FCS to schedule the Family Meet and Greet appointment with the school welcome team

• Prepare student cumulative folder for school use and maintain copies of initial enrollment documents in microfiche

• Prepare Initial Eligibility letter and mail to families in the appropriate language

• Ensure that the Intake rooms are clean, sanitized, and organized after each family intake during the course of the day

• Review existing systems and forms for efficiency and delivery and make recommendations to the intake team

Qualifications:

Associate Degree preferred

Experience working with multilingual populations a must

Must be fluent in English and another major language spoken by families enrolling in Portland Public Schools 

Fluency in Microsoft Office products, Google, and other applications