Position Summary: The Maintenance and Facilities Manager is responsible for the overall leadership, direction, and coordination of the Maintenance and Facilities Departments, including maintenance of rolling stock and equipment; capital budgeting, planning, and replacement; and maintenance of all district facilities, including bus stops, parking lots, and buildings. This is a non-represented, exempt, safety-sensitive position.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

• Maintenance and Facilities Department Personnel Supervision

o Supervision of all maintenance and facilities personnel.

o Provide new employee, refresher, and ongoing maintenance training.

o Interviewing, hiring, planning, assigning, directing work, and appraising performance.

o Conducts or oversees initial and refresher training for the department.

o Responsible for evaluation and discipline of employees, address complaints, resolve problems, and issues oral and written instructions.

o Studies and standardizes procedures to improve the efficiency of department staff.

o Track and assist with employee development and make recommendations for their advancement.

o Provide information and make recommendations for changes to the collective bargaining agreement during contract negotiations.

• Operational

o Maintain a daily inventory of all parts purchased and used to ensure minimal down time and deliver the maximum service life of all vehicles.

o Maintain a spare parts and consumables inventory balanced by budgetary and fiscal requirements.

o Maintain cost repair and warranty records.

o Direct maintenance purchasing activities and oversee various records such as maintenance costs, vehicle mileage, fuel costs, and the requisition of maintenance parts and supplies.

o Prepare and retain legible and concise maintenance logs, records, and reports.

o Order all parts for current and future maintenance requirements.

o Plan, organize, and direct the maintenance and repair of all buses, automobiles, service vehicles, and related equipment.

o Maintain a library of up-to-date publications and manuals needed for district equipment.

o Maintain the agency’s Transit Asset Management (TAM) Plan.

SECONDARY FUNCTIONS

JOB TITLE: Maintenance and Facilities Manager LOCATION: Missoula, MT

DIVISION/DEPARTMENT: Administration ORGANIZATION: Missoula Urban Transportation District

PPE: Per Work Location REVISION DATE: July 2023

o Work cooperatively with the Operations Manager to evaluate system-wide performance and needs daily.

o Ensure accurate records are maintained for all District real property, bus shelters, bus stop signs, transit center(s), and Maintenance, Operations, and Administration Building (MOAB) facilities.

o Participate in District policy development and assure departmental conformity to the district’s vision, goals and objectives.

o Oversee the development of short and long-term department plans and programs.

o Prepare and develop an annual department budget and monitor and approve expenditures per Agency policies and principles of sound fiscal management.

o Participate in developing specifications for all vehicles, facilities, contract services, and related equipment procurement.

o Participate as a member of the Safety and Security Committee

SUPERVISORY RESPONSIBILITY

This is a supervisory position. This position directly supervises all Technicians and Service Persons.

JOB SKILLS AND ABILITIES

• Must be 21 years of age or older at the time of hire.
• Prior to being hired, you should have 36 months free of moving traffic violation convictions or preventable accidents.
• Prior to being hired, you must have ten (10) years without a driver's license revocation or suspension.
• Possession of, or ability to obtain upon hire, a Class B, Type II Montana Commercial Driver’s License with passenger endorsement and no air brake restriction.
• Excellent problem-solving skills, including understanding and effectively responding to emergencies.
• Ability to maintain confidential information.
• Excellent and effective organization and time management skills to manage multiple tasks simultaneously.
• Excellent oral and written communication skills.
• Excellent interpersonal skills.
• Ability to understand and follow all pertinent federal, state, and local laws, codes, and regulations, including administrative and departmental policies and procedures.
• Working knowledge of occupational hazards and standard safety practices necessary in the work area, including high-voltage awareness and isolation.

EDUCATION AND/OR EXPERIENCE

• High school diploma or GED required.
• Five (5) years supervisory experience preferred.
• Four (4) years of journey-level experience in repairing and maintaining heavy-duty equipment required; minimum of two (2) years' experience in the maintenance of public transit vehicles/facilities preferred.
• Ability to work productively with personnel, the public, vendors, and all governmental agencies.

WORKING CONDITIONS

Duties are performed primarily in a maintenance shop environment while sitting/standing at a desk or computer workstation, with some working, standing, and walking within various environments, both inside and outside. This position requires travel to meetings and various seminars and out-of-town and overnight travel several times per year. It may require some travel to other locations to conduct work.

Requires physical strength and ability sufficient to perform heavy manual labor for extended periods, under uncomfortable conditions, and in all types of weather. Ability to lift fifty (50) pounds, sometimes overhead. Be able to hear and speak to answer telephones and meet with employees, vendors, and others who have business with MUTD. Must be able to read a variety of printed or handwritten material, including statements, regulations, reports, and/or forms. Must be proficient with a computer.

Physical and mental fitness to perform the required job functions is determined by passing a required United States Department of Transportation (USDOT) physical. In compliance with USDOT regulations, no accommodation can be provided to individuals not passing this federally required physical.

INTERPERSONAL CONTACTS

• Directly works with, and under the supervision of, the Director of Operations.
• Regular interaction with the General Manager, the Director of Finance, and the HR Manager.
• Daily contact with the Operations Manager, supervisors, dispatchers, operators, administrative staff, vendors, and the public.
• Occasional contact with the board of directors.

SCOPE AND EFFECT

The incumbent functions independently under the general guidance and direction of the Director of Operations in compliance with established policies and procedures. Significant errors in judgment or lack of performance may endanger the health and safety of the customers and/or staff, resulting in legal and/or financial liability for the agency.

High school diploma or GED required.