Job Description
Senior Medical Records Clerk - Medical Records - Mount Sinai West - Full Time, Saturday-Wednesday, 8am-4pm
To perform complex clerical duties requiring independent judgment relating to the storage, retrieval and maintenance of medical records. Performs clerical work requiring application of various work methods and procedures and familiarity with Medical Record Department functions, policies, and practices. Is responsible for providing service to the patients/customers of the Hospital Center. Is cognizant of the philosophy, standards, objectives and policies of the Medical Record Department and the Hospital Center.
Responsibilities
Clinical/Technical/Service
1. Demonstrates the ability to perform technical/service/clerical tasks.
2. Retrieve medical records for all requestors and prints necessary documents from appropriate medical record systems.
3. Receives, checks, edits, assembles, analyzes, sorts (alphabetically or numerically)
4. Purges medical record documents and reports, conducting research when necessary.
5. Scans documents and reports into the Epic EMR, OnBase Document Imaging/Records Management system and performing scanning functions on the nursing units.
6. Utilizes departmental systems, including META-chart tracking, Eagle Information System, EPIC EMR, QUIC Lists, OnBase, M MODAL transcription/dictation System, CIOX correspondence, etc., to locate, maintain and update information required to perform duties.
7. Performs research to efficiently merge EMR and hard copy medical records and demographic data as required to ensure visit history information is the same as information in the Eagle registration system.
8. Performs data entry, data inquiry and data updates.
9. Prepares reports and medical records for the OnBase Imaging/Records Management System including scanning and chart auditing
10. Indexes records and information through manual or automatic indexing; assigns document types and reviews hard copy documents that have been captured during scanning.
11. Responds to inquiries regarding deficiencies, documentation requirements and physician assignment.
12. Responds to requests for information from third party requesters (physicians, insurers, attorneys, courts of law, etc.) including subpoenas.
13. Performs photocopying of complete medical records and medical record abstracts for requesters.
14. Tracks dictation sent to and received from transcription service.
15. Verifies and validates transcription services reports.
16. Receives, sorts and routes incoming mail, as required.
17. Provides front desk and telephone coverage and may act as receptionist or as backup for another member of the clerical staff.
18. Manually and electronically prepares and mails incomplete and delinquent record notification letters to physicians.
19. Provides daily productivity and statistical information to supervisor/manager.
20. Performs quality control verification for departmental processes and systems.
21. Maintains established hospital/departmental/unit policies, procedures, objectives, quality assurance, safety, environmental and infection control.
22. Assists in the care and maintenance of department equipment, including reporting systems problems to Help Desk and/or appropriate departmental staff
23. Attends meetings as required, including in-service education meetings.
24. Demonstrates the knowledge and skills necessary to provide care, based on physical, psychosocial, education, safety, and related criteria, appropriate to the age of the patients served in assigned area.
Organizational/Managerial
1.Participates in the departments performance improvement activities.
2.Maintains patient/employee confidentiality in the management of information.
3.Observes the Health Care Systems compliance policies.
4.May be required to perform other duties as assigned or perform other duties when necessary.
Education/Professional Development
1.Participates in the development of other staff members.
2.Meets regulatory, licenser and annual health assessment requirements.
3.Identifies learning strengths and needs.
4.Utilizes learning resources
Communication/Relationships
1.Demonstrates a professional, courteous, and respectful attitude in dealing with patients, families and significant others.
2.Displays courtesy, tact and patience during interactions with all members of the hospital and extended community.
Attendance and Punctuality
1.Adheres to the Hospital Centers policy on attendance and punctuality.
Qualifications
High School graduation or its equivalent plus at least 2-3 years of prior medical record department experience. Associates Degree preferred.
None required, Registered Health Information Technology Certification preferred, RHIT (Registered Health Information Technician).
Collective bargaining unit: SEIU 1199-MSW
SEIU 1199 at Mount Sinai West, BCF - Medical Records - WST, Mount Sinai West
About Us
Strength Through Diversity

The Mount Sinai Health System believes that diversity, equity, and inclusion are key drivers for excellence. We share a common devotion to delivering exceptional patient care. When you join us, you become a part of Mount Sinai's unrivaled record of achievement, education, and advancement as we revolutionize medicine together. We invite you to participate actively as a part of the Mount Sinai Health System team by:

• Using a lens of equity in all aspects of patient care delivery, education, and research to promote policies and practices to allow opportunities for all to thrive and reach their potential.
• Serving as a role model confronting racist, sexist, or other inappropriate actions by speaking up, challenging exclusionary organizational practices, and standing side-by-side in support of colleagues who experience discrimination.
• Inspiring and fostering an environment of anti-racist behaviors among and between departments and co-workers.

We work hard to acquire and retain the best people and to create an inclusive, welcoming and nurturing work environment where all feel they are valued, belong and are able to professional advance. We share the belief that all employees, regardless of job title or expertise contribute to the patient experience and quality of patient care.

Explore more about this opportunity and how you can help us write a new chapter in our history!

"About the Mount Sinai Health System:

Mount Sinai Health System is one of the largest academic medical systems in the New York metro area, with more than 43,000 employees working across eight hospitals, more than 400 outpatient practices, more than 300 labs, a school of nursing, and a leading school of medicine and graduate education. Mount Sinai advances health for all people, everywhere, by taking on the most complex health care challenges of our time - discovering and applying new scientific learning and knowledge; developing safer, more effective treatments; educating the next generation of medical leaders and innovators; and supporting local communities by delivering high-quality care to all who need it. Through the integration of its hospitals, labs, and schools, Mount Sinai offers comprehensive health care solutions from birth through geriatrics, leveraging innovative approaches such as artificial intelligence and informatics while keeping patients' medical and emotional needs at the center of all treatment. The Health System includes approximately 7,400 primary and specialty care physicians; 13 joint-venture outpatient surgery centers throughout the five boroughs of New York City, Westchester, Long Island, and Florida; and more than 30 affiliated community health centers. We are consistently ranked by U.S. News & World Report's Best Hospitals, receiving high "Honor Roll" status, and are highly ranked: No. 1 in Geriatrics and top 20 in Cardiology/Heart Surgery, Diabetes/Endocrinology, Gastroenterology/GI Surgery, Neurology/Neurosurgery, Orthopedics, Pulmonology/Lung Surgery, Rehabilitation, and Urology. New York Eye and Ear Infirmary of Mount Sinai is ranked No. 12 in Ophthalmology. U.S. News & World Report's "Best Children's Hospitals" ranks Mount Sinai Kravis Children's Hospital among the country's best in several pediatric specialties. The Icahn School of Medicine at Mount Sinai is ranked No. 14 nationwide in National Institutes of Health funding and in the 99th percentile in research dollars per investigator according to the Association of American Medical Colleges. Newsweek's "The World's Best Smart Hospitals" ranks The Mount Sinai Hospital as No. 1 in New York and in the top five globally, and Mount Sinai Morningside in the top 20 globally.

The Mount Sinai Health System is an equal opportunity employer. We comply with applicable Federal civil rights laws and does not discriminate, exclude, or treat people differently on the basis of race, color, national origin, age, religion, disability, sex, sexual orientation, gender identity, or gender expression. We are passionately committed to addressing racism and its effects on our faculty, staff, students, trainees, patients, visitors, and the communities we serve. Our goal is for Mount Sinai to become an anti-racist health care and learning institution that intentionally addresses structural racism."

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