The Accounts Payable Specialist receives and reviews invoices, matches documents, codes and batches and processes checks to be distributed. May perform other basic clerical duties associated with Accounts Payable including taking action to resolve invoice questions and following up on problems. 

• Review all corporate expense invoices for accuracy and appropriate approvals
• Review all expense reports for accuracy, approval, and required documentation
• Issue and record debit memos
• Research and reconcile vendor inquires
• Record transaction in the proper general ledger accounts
• Generate corporate expense checks for Accounts Payables
• Generate the EFT bank file for expense reports and tuition reimbursements
• Ensure proper month-end cutoff of accounts payable transactions
• Process voided checks
• Maintain A/P files
• Assist in the year-end audit and other Finance activities/projects including process improvement initiatives

• Strong communication / organizational skills
• Exceptional customer service skills
• Ability to work in a flexible and production orientated environment
• Effective decision making and problem solving skills
• Must be able to work overtime as needed
• Proficient to advanced PC Skills including (but not limited to) MS Word, MS Excel, email, internet and customized database management
• Must be able to read and/or interpret numbers and letters correctly to calculate timeframe and evaluate costs and losses
• Must demonstrate organization and prioritization skills to manage time
• Detailed oriented team player who is adaptable to change
• Ability to understand and interpret invoices, statements and other requests for payment
• Punctual and detail oriented
• Organizational and time management skills with the ability to prioritize and to multi task
• Requires minimal supervision/ ability to work independently on assigned tasks and receive directive.
• Customer service oriented
• Ability to maintain the highest level of professionalism
• Ability to anticipate office and administrative needs
• Ability to meet and deal effectively with associates, executive team and third party vendors with a high level of customer service

Education: Two (2) year degree or equivalent work experience in a similar environment preferred

Experience: Three (3) years relevant experience in high volume/fast-paced accounts payable environment

Preferred: Working knowledge and experience with Great Plains Software

General knowledge of accounting principles 

Americans with Disability Specifications: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is occasionally required to stand, move, operate with hands and arms, and lift up to 25 pounds. The employee is regularly required to use hands to operate or feel objects, tools or controls, communicate, distinguish or identify, adjust or focus.

Work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. This position is a sedentary position that requires 8 hours of sitting at a desk in a climate controlled environment with frequent computer, mouse, 10 key touch and phone work.

These declarations are not to be an “all-inclusive” list of the duties and responsibilities nor of the skills and abilities required to do the job. They are intended only to describe the general nature of the job and a reasonable representation of its activities. Additional essential functions and/or tasks may be identified by the company and listed as such in the incumbent’s performance appraisal. Various tasks may be assigned under each task or function. The incumbent performs other job-related duties as assigned and required.

This document does not create an employment contract, implied or otherwise, other than an “at-will” employment relationship.