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Full performance level in secretarial and assistant occupations under direction of manager requiring considerable knowledge of clerical and administrative procedures to perform complex secretarial support and assist manager and subordinate staff of manager in administrative tasks and management of office functions. Performs the material and substantial duties of the classification more than 50% of the time.
Performs complex secretarial/assistant duties as support to manager; uses broad spectrum of automated office systems to perform tasks including production of typed copy of routine and confidential correspondence and reports; proofreads material for accuracy and completeness including correction of grammar, punctuation and spelling; maintains confidential files; maintains calendar; makes travel arrangements as required; takes minutes of meetings; prepares personnel/payroll timesheets/reports/forms as required; handles sensitive telephone calls and channels calls to appropriate parties for response; organizes/coordinates preparation, support and follow-up details for meetings and conferences; coordinates acquisition and maintenance of office equipment; assists with projects including research, compilation and finalization as assigned; prepares/processes invoices and purchase orders; maintains various databases of information as required.
Performs administrative tasks; provides explanations – orally and/or in writing – of activities in assigned area and standard interpretation or information about assigned area's policies and procedures; composes routine correspondence and reports, prepares and maintains fiscal, operational and personnel records by gathering statistics and monitoring spending of assigned area; communicates manager's decisions, directives and/or assignments to appropriate staff; acts as liaison between manager and other departments/entities.
Performs clerical tasks such as receiving, opening, logging and distributing incoming mail; answers phone and screens calls, greets and directs visitors; maintains inventory of general office supplies and orders as needed; maintains files and retrieves information for assigned area; prepares routine forms; prepares records retention, disposal schedules and arranges for record transfers.
High school graduate or equivalent and three years of clerical/secretarial experience with a minimum of one year at a level requiring proficiency in office software applications OR Associate Degree in Business Management or the Secretarial Sciences and one year of clerical/secretarial experience, requiring proficiency in office software applications. (Other Evidences May Be Substituted)
Position may require certified notary public within 6 months of hire or notice of requirement.
Full Time
$46k-57k (estimate)
08/05/2023
05/21/2024
The job skills required for Administrative Specialist include Life Insurance, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Specialist. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Specialist. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Administrative Specialist positions, which can be used as a reference in future career path planning. As an Administrative Specialist, it can be promoted into senior positions as an Administrative Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Administrative Specialist. You can explore the career advancement for an Administrative Specialist below and select your interested title to get hiring information.
If you are interested in becoming an Administrative Specialist, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Administrative Specialist for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Specialist job description and responsibilities
Administrative Specialists are responsible for clerical tasks and ensure that staff can communicate and work efficiently.
02/06/2022: Charleston, SC
Administrative Specialist often support the work of managers, preparing presentations, managing calls, handling correspondence and responding to various needs of the business as they arise.
01/07/2022: Boston, MA
Administrative specialists are professionals who are trained to perform all the usual tasks associated with an administrative assistant, but also have skill sets that allow for designing and overseeing special projects.
01/02/2022: Concord, NH
Employers rely on administrative specialist in preparing reports containing facts and figures.
03/02/2022: Buffalo, NY
Administrative Specialists schedule conference meetings or calls, prepare statistical reports andcorrespondence, and maintain sensitive data.
02/25/2022: Columbus, GA
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Specialist jobs
Administrative Specialist job requires workers to often perform tasks autonomously—meaning sound judgment and decision-making skills are essential.
01/12/2022: Sioux Falls, SD
Administrative specialist skills are those related to organizing and effectively managing a workplace.
01/26/2022: Anaheim, CA
Administrative specialist requires strong organizational skills to juggle many tasks.
01/10/2022: South Bend, IN
Administrative specialist need strong technology skills to perform various duties throughout their workday, such as operating Microsoft Word or using a fax machine.
01/30/2022: Lynchburg, VA
Administrative Specialist needs to be familiar with office equipment and have professional telephone etiquette, strong communication abilities and above the average writing skills.
01/24/2022: Lubbock, TX
Step 3: View the best colleges and universities for Administrative Specialist.