Job Description:

Job Function:

The Office Clerk II reports directly to the Assistant Controller. This position involves responsibility for independent performance of difficult and complex account keeping and clerical tasks requiring a thorough knowledge of department procedures. Must be proficient in the use of the College's automated account keeping system.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Process college travel including pre-approvals and reimbursements in accordance with Administrative Guidelines.
• Maintain financial records, files and accounts.
• Performs independently the more complex and difficult tasks of the clerical unit.
• Input vouchers, check requests, and invoices.
• Write and input journal entries.
• Backup for the Management Assistant.
• File and copy documentation.
• Scan and link invoices and documentation for retrieval as needed.
• Plans and schedules account keeping and financial record keeping activities, such as reimbursements; vouchers for payment; and posting to accounts routine details of transactions.
• Compiles fiscal data and assists in preparing reports for financial, statistical or budget purposes.
• Assists in the development and implementation of new or modified computer programs and systems related to account and financial records and reports.
• Revises, develops, and implements improved work procedures, forms and methods.
• Confers with and assists administrative staff regarding budget discrepancies, appropriations, amendments and justifications.
• Assists the public and internal departments by answering questions or resolving problems.
• Other duties as assigned.

QUALIFICATONS:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

MCC Expectations:

• Adheres to the College Code of Conduct.
• Contributes to, supports, and maintains an equitable, inclusive, and collaborative College environment.
• Maintains technological competencies utilized by the College.
• Commits to the philosophy of a comprehensive community college.
• Commits to professional growth. which includes seeking ongoing training in diversity, equity and inclusion to better serve students.

Requirements:

Required Qualifications:

• Must currently hold said Civil Service title; or Be reachable on current titled list; or If no list currently exists; be eligible to take next titled exam.
• If a provisional appointment is offered, the successful candidate must meet the following criteria;
  • MINIMUM QUALIFICATIONS: Graduation from high school or possession of an equivalency diploma, plus EITHER:
    • (A) Graduation with an Associate's degree or successful completion of at least sixty (60) credit hours from a college or university; OR,
    • (B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience*; OR,
    • (C) An equivalent combination of education and experience as defined by the limits of (A) and (B) above.

• Experience as a Teller, Cashier or Sales Clerk will not be considered appropriate experience for the purposes of these minimum qualifications.

NOTE: Your degree must have been awarded by a college or university accredited by a regional, national, or specialized agency recognized as an accrediting agency by the U.S. Department of Education/U.S Secretary of Education. If your degree was awarded by an educational institution outside the United States and its territories, you must provide independent verification of equivalency. A list of acceptable companies who provide this service can be found on the Internet at http://www.cs.ny.gov/jobseeker/degrees.cfm. You must pay the required evaluation fee.

Note - above subject to change depending on requirements as defined by Monroe County based on civil service exam requirements

Preferred Qualifications:

• Bilingual and able to read, write, and speak Spanish, or other languages, proficiently

Additional Information:

Job Type: Full Time

Hours: 8:45am - 4:45pm

Salary: $38,638.57 with increment at 6 months of service.

MCC offers a Flexible Work Policy for benefit eligible employees. Types of flexible work arrangements include flextime/staggered shifts, remote work/telecommuting and compressed work schedule. The availability of flexible work arrangements varies by division, department, and position, based upon business and operational needs. Limitations to flexible work arrangements are outlined in the official policy.

Monroe Community College prohibits discrimination based on race, color, religion, sex, sexual orientation, pregnancy, familial status, gender identity or expression, age, genetic information, national or ethnic origin, physical or mental disability, marital status, veteran status, domestic violence, victim status, criminal conviction, or any other characteristic or status protected by state or federal laws or College policy in admissions, employment, and treatment of students and employees, or in any aspect of the business of the College.

Notice Non-Discrimination
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Application Instructions:

The following documents MUST be submitted to be considered for this position:

1. Resume/CV
2. Cover Letter

Please note: As part of the application process all applicants will be asked to provide the contact information for 3 professional references. References will only be contacted after interviews have occurred and only for applicants who are considered as finalists for the opportunity they applied to.