Accounts Payable Coordinator

POSITION SUMMARY

The primary responsibilities will be to assist the Accounts Payable director in all aspects of the Accounts Payable process.

ESSENTIAL RESPONSIBILITIES AND DUTIES

• Provides accounting assistance to the AP Director in coordinating the AP process with Monarch facilities as assigned – generally by MHO group

• Receives, processes, verifies, and reconciles all invoices for assigned facilities. To include review and importing of all AP feeds received by assigned facilities

• Works directly with facility to ensure AP process is completed timely and accurately thru DSSI. Working with them to resolve any issues with past due or missing invoices

• Reconciles monthly vendor statements –to include follow up on any items that are missing.

• Maintains vendor relationship and advises AP director of any payment requests received.

• Prepares and maintains spreadsheet for vendors requiring timely payments

• Prepares weekly spreadsheet outlining “special” payment requests

• Assists AP director in ensuring all W9s are received to meet all 1099 requirements.

• Receives, processes, and verifies all ancillary invoices as received by the billing specialist – ensuring all ancillary expenses are processed monthly

• Receives, processes, and verifies all required monthly expenses are booked for facilities assigned. i.e. utilities and any monthly services received by each facility.

Promotes and Establishes Healthy Relationships and Uses Professional Conduct with Other Healthcare Professionals, Residents, Families, Visitors, and Co-workers. 

• Arrives at work area on time and ready to begin work. Is able to prioritize and be organized and efficient when interacting and communicating.

• Follows policy on absenteeism, tardiness, and call-ins as outlined in Personnel Policy Manual.

• Is courteous and cooperative with residents, families, visitors, supervisors, and coworkers.

• Follows dress code, and limits personal phone calls.

• Promotes a positive and professional image both in the office and in the community.

Maintains Current Levels of Education and Facilitate the Implementation of New Policies and Procedures of Monarch Healthcare Management

• Attends continuing education/in-services pertinent to your department and designated by your director. 

• Participates in inspections and audits as designated.

• Maintains and applies knowledge of current policies and procedures as it relates to your job responsibilities.

QUALIFICATIONS

Education

• High school diploma or equivalent. 

Required Skills and Abilities

• Must possess some knowledge of accounting principles.

• Must be familiar with office equipment and be proficient in computer skills.

• Must have excellent communication skills. 

• Must be able to perform essential functions of the position with or without reasonable accommodation.

• Must qualify for employment, after criminal background check, per guidelines of the Minnesota Department of Human Services.