We are seeking to add an Office Manager/Legal Assistant for a very busy construction consulting and engineering firm in Orlando, Florida. Individual must possess superior MS Office experience with advanced skills in Excel and Word for the production of correspondences, reports, spreadsheets, and presentations. Knowledge of basic accounting required. Candidate must possess solid communication, organizational and analytical skills, is a creative and independent problem solver, and committed to providing outstanding Client service in a fast-paced work environment.

Responsibilities and Duties include:

Provide leadership and direction to support personnel and delegate workflow, as necessary, to provide an efficient office environment.

• Generate correspondence, reports, spreadsheets, estimates, graphics and presentation material, as required
• Review all correspondence, reports, spreadsheets, estimates, graphics and presentation material for quality assurance and ensure Client required deadlines are met
• Execute expense and time reporting for staff
• Maintain office calendars and project systems
• Maintain confidential information and materials
• Administer office vendor relationships, accounts, contracts and invoices
• Update forms, as needed
• Maintain office systems, i.e., filing, archives, and business development
• Maintain office equipment
• Maintain inventory and office supplies
• Plan and coordinate office events
• A willingness to learn and adapt as the company continues to grow and add new services.
• Ability to train assistant administrators in a professional manner.
• Other duties as specified by management

Education and Experience requirements:

• Management Skills - ability to establish positive and professional relationships with all levels of management and staff
• Excellent Client service
• Excellent written and verbal communication skills
• Highly proficient with desktop applications (i.e. Microsoft Outlook, Word, Excel, PowerPoint and Adobe Professional)
• Strong technical aptitude - familiar with applications and equipment including video-conferencing equipment and web-based platforms
• Ability to coordinate a variety of projects simultaneously - strong organizational, time management and multi-tasking skills
• Proven initiative and efficiency
• Proven attention to detail and experience with exercising good judgment
• Proficient with standard office equipment (photocopiers, printers, etc.)
• High School diploma plus 4 year degree in the equivalent field or other professional certification
• 5 years of experience as Office Manager, preferably with experience in a construction related field or with Paralegal/Legal Assistant experience

Please transmit resume, compensation requirements and availability.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• Monday to Friday

Application Question(s):

• When are you available to start work?
• What is your hourly compensation expectation?
• What is your level of experience with Microsoft Office (Basic, Intermediate or Advanced) ?

Education:

• Associate (Preferred)

Experience:

• Administrative experience: 3 years (Preferred)

Work Location: In person