Class Title: Human Resources, Personnel and Salary FLSA Designation: Salaried
Class Primary Summary:The Human Resources, Personnel and Salary Specialist, develops and implements human resource programs in the areas of recruitment, compensation, classification, training and development, employee relations, employment reports, and employee records. This position performs all duties in accordance with District personnel policies and procedures and federal and state regulations. The principal duties of this class are performed in a general office environment.
Acceptable Qualifications:
- High School or GED equivalent required, Bachelor’s Degree and advanced business training preferred;
- Four years personnel or human resources experience preferred; or
- Any equivalent combination of experience and training which provides the knowledge and abilities necessary to perform the duties of the position.
Knowledge of:
- Principles, practices, and objectives of public personnel management;
- Principles and practices of recruitment, compensation, training, and development;
- Federal, state, local, and other applicable regulations, practices, and policies, including, but not limited to, EEO/Affirmative Action, Fair Labor Standards Act, Americans with Disabilities Act, Family and Medical Leave Act, and Age Discrimination in Employment Act;
- Federal, state, and other applicable financial codes, laws, and regulations as applied to school district personnel and salary funding;
- Current office practices and procedures;
- English grammar and punctuation.
Ability to:
- Operate standard office equipment and a personal computer and job-related software applications for word processing, spreadsheets, and other required applications;
- Interpret and apply federal, state and local policies, procedures, laws, and regulations;
- Gather facts, analyze, and report research findings in a clear, complete, and logical form;
- Conduct studies utilizing statistical and spreadsheet software programs;
- Work independently and perform a wide variety of duties and responsibilities with accuracy and speed under the pressure of time-sensitive deadlines and according to quality control standards;
- Maintain complete confidentiality, within guidelines, of all payroll records and reports;
- Mathematically calculate compensation and budget information;
- Learn and explain regulatory compliance issues related to the District’s function;
- Maintain records efficiently and accurately and to prepare clear and concise reports;
- Prepare accurate and grammatically correct written reports and prepare and maintain required records,
- logs, reports, and documentation;
- Communicate effectively both orally and in writing;
- Perform multiple tasks simultaneously, including handling interruptions, and return to and complete tasks in a timely manner;
- Establish and maintain effective working relationships with other District employees, supervisory personnel, vendors, and the public.
Reports to: Business Manager
Essential Duties and Responsibilities (may vary by assignment):
- Develops and maintains District data base and records on personnel including, but not limited to, compensation, payroll dates, salary schedules, budget, employee data, and related information;
- Advises and consults with District management on budget development and implementation, ensuring personnel expenditures are within budget limitations;
- Participates in making decisions in accordance with personnel rules and departmental policies and procedures;
- Performs and assists District management with a variety of personnel actions, including hiring, transfers, recommendations, termination, discipline, evaluations, grievances and appeals;
- Develops and maintains demographics for Idaho System of Educational Excellence;
- Provides and maintains accurate and current records of all matters regarding employment including but not limited to contracts, leaves of absence, tenure, retirement, and advancement;
- Establishes and maintains a system for all District employee contracts and personnel records;
- Provides information to employees and retirees regarding benefits, leaves, termination, and other situations;
- Maintains and monitors certification records on employees;
- Prepares and ensures employee contracts and schedules are issued in a timely manner;
- Reviews state and federal legislation, court decisions, administrative rulings, and related matters to determine if human resource practices and policies are in compliance with applicable laws;
- Monitors and evaluates the effectiveness of personnel procedures, policies, and programs and recommends and implements changes as needed;
- Maintains complete confidentiality, within guidelines, of all personnel records and reports;
- Answers incoming phone calls and greets walk-in customers, provides general information to the public, answers questions and inquiries, provides specific information about payroll and benefits, and provides referrals to other departments or staff as needed;
- Performs all work duties and activities in accordance with District policies, procedures and safety practice;
Other Related Duties:
Performs other duties as assigned.
Essential Physical Abilities
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is required to communicate effectively on the telephone and in person and hear sounds within the normal range of conversation; prepare and review documents and process them in a prescribed order and organize documents and materials; operate a keyboard or type, handle materials, and operate standard office equipment; lift or move objects that weigh up to 30 lbs; and to work in an office environment. Jobs in this class require performing repetitive hand movement in gripping, fingering and hand/wrist/arm movements. Related job tasks may require, with or without reasonable accommodation, walking, standing, sitting, lifting, stooping, squatting, kneeling, bending, crouching, pushing, grasping, and reaching.
All classified employees of the Minidoka County School District #331, including employees in this position, are “at will” employees. The job description/classification specification does not constitute an employment agreement between the District and the employee, and is subject to change by the District as the needs of the District and the requirements of the position change. All employees may be required to perform such other duties as may be requested by their supervisor, department manager or other District official.