Job Overview:
The School Secretary will assist the building principal with the day to day operation of the principal’s office. The School Secretary will promote a strong positive image of the school district by communicating an attitude of professionalism and helpfulness to callers, visitors, and patrons.

Responsibilities:

• Welcomes visitors to the school and provides directions around the building as needed.
• Maintains building personnel/service records, certification and licenses copies in compliance with the State accreditation standards for the Principal.
• Communicates with parents, college representatives, or guests on the telephone regarding school relations.
• Enters and maintains student attendance data and contacts parents when students are absent or tardy.
• Serves as school’s financial secretary and maintains student activity account. Submits monies received daily to the district business manager.
• Maintains appointment schedule for Building Principal.
• Maintains Board Policy and Administrative Regulation Manual for Principal.
• Schedules substitute teachers, provides and collects classroom information for substitute and submits substitute timesheets.
• Maintains and submits documentation for teacher attendance.
• Prepares material for community and education projects if needed in special meetings or for special projects.
• Prepares and receives all business correspondence for building principal.
• Prepares information for faculty prior to staff meetings, i.e., agenda, school dates, related information, etc.
• Prepares and submits State Department of Education reports in a timely manner for Building Principal.
• Types and copies letters of recommendation for students and staff as directed by Building Principal.
• Prepares memoranda and correspondence to be distributed to patrons, students, and/or news media.
• Distributes all pertinent information to teachers as directed by Building Principal.
• Performs other duties as assigned by the Building Principal.
• Supports Principal and other administrative personnel for the purpose of assisting with their administrative functions.

Qualifications:

• High School Diploma or equivalent.
• Bachelor's Degree is recommended.
• Previous experience as a secretary or administrative assistant preferred
• Excellent phone etiquette and customer support skills
• Strong organizational skills with the ability to prioritize tasks effectively
• Proficient in computer applications such as Microsoft Office Suite
• Familiarity with phone systems and office equipment
• Ability to maintain confidentiality of sensitive information
• Knowledge of school procedures and policies is a plus

This is a full-time position with competitive pay. We offer benefits such as health insurance, retirement plans, and paid time off. If you are a motivated individual with excellent organizational skills and a passion for providing exceptional customer service, we encourage you to apply for the School Secretary position.

Job Type: Full-time

Pay: From $25,250.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Oklahoma City, OK 73111: Relocate before starting work (Required)

Work Location: In person