Coordinator, Facilities

Millennium Physician Group

Full Time (Monday-Friday 8AM-5PM)

Port Charlotte, FL

The Facilities Coordinator supports the Facilities Department's office administrative functions and processes with assistance, backup, and coordination duties. Assists with planning and coordinating office-wide processes such as facilities maintenance, space planning, vendor relations, equipment installations, and other events or projects with internal and external stakeholders. Monitors inventory and places orders for office equipment, supplies, or provisions. Processes mail, invoices, employee expense reports, reimbursements, and petty cash. May be responsible for performing company database or system administration tasks, including data input, reporting, user support, and upgrades. Addresses routine day-to-day problems or coordinates with stakeholders to obtain solutions.

Responsibilities• Processing vendor invoices and ensuring timely payments are made.• Scheduling compliance visits for trade vendors (fire, landscape, pest, waste) and maintaining accurate records.•Setting up/canceling utilities and other necessary services for new or closing offices• Tracking project hours from the internal team and assisting the Manager with up-to-date project costs to ensure the project is on budget.• Ordering supplies for maintenance-related issues, or project material• Coding and recording all credit card transactions from techs.• Assisting with permitting and licensing for all department employees• Being an inventory specialist for all incoming deliveries, including tagging items with Millennium branded ID tags and logging them into the system• Serve as the gatekeeper for all supplies exiting the warehouse to ensure great records are accurately maintained.• Coordinating signage requests with signage vendor• Demonstrate excellent guest service to internal team members and patients.• Perform other related duties as assigned.

Qualifications

• High school diploma
• 3 years of relevant training and experience, which demonstrates the knowledge and skill to perform the duties and responsibilities as described.
• 2 years in Facilities management
• Background in healthcare administration
• Ability to work independently in a fast-paced, cross-functional environment.

Benefits:

• 3 weeks PTO & 7 paid holidays
• Medical, Dental, Vision
• Employer Paid Basic Life & Short Term Disability coverage (goes into effect after 1 year of full-time employment)
• 401(k) with match
• Employee Wellness
• Other Employee Discount programs like Tickets at Work and cell phone discounts
• Other benefits: Dependent Care FSA, Voluntary Life, Long Term Disability, Critical Illness, Pet Insurance, and more

See Full Job Description for more details

Why Millennium?

Millennium Physician Group is one of the largest comprehensive primary care practices with healthcare providers throughout Florida.

At Millennium Physician Group, you will find an organization that focuses on family and building a strong network of people to care for the communities we serve. We are always searching for employees who have a strong customer service attitude, fantastic teamwork skills and a willing smile ready to share.

Our promise is to provide you with the tools to do your job successfully, as well as providing a team atmosphere that empowers you to seek better ways to deliver care to our patients and their families. We also promise to care for you as an individual, and help you grow in your role with Millennium Physician Group.

If you are interested in joining an organization that puts an emphasis on team work and family, then Millennium Physician Group is the right choice.