What We Offer!

• Team oriented environment
• Pet friendly workplace
• Onsite Free Chiropractic care
• MVP Sports Corporate Program
• Supplier Discount Program
• Hands on business experience
• Competitive starting salary
• 401k 25% match on the first 8% contribution to help you start or continue saving towards your retirement goals
• Team oriented environment and more!
• Awarded “National Best & Brightest Companies To Work For” 10 consecutive years running (2010 – 2020)
• Awarded “National Best & Brightest Elite Winner”:
• 2010 - Elite Winner in Recognition & Retention
• 2016 - Elite Winner in Community Initiatives
• 2017 - Elite Winner in Recruitment, Selection & New Employee Orientation
• 2020 - Elite Winner in Communication & Shared Vision

Job Description: As the Office Coordinator, you will be responsible for supporting the daily success of office operations and providing Mill Steel’s excellent level of service to all guests that enter the building. This person is actively involved in coordination of building maintenance and management of outside vendors to ensure the premise maintains its clean and well cared for appearance. This dynamic role also includes direct support for the executive and c suite team. Multi-tasking and time management are key, as most weeks offer a diverse range of tasks.

Duties and Responsibilities:

• Manage and direct calls through the main company phone line.
• Coordinate guest visits, prepare conference rooms, meeting materials and provide assistance to guests throughout their visits
• Handle mail distribution and maintenance.
• Prepare, print, and distribute employee newsletters.
• Maintain and be accountable to manage office supply inventory.
• Ensure cleanliness, restock supplies, and organize fridge contents in office kitchens.
• Communicate with vendors and oversee office maintenance (plants, cleaning services, company vehicles, etc.)
• Assist with employee onboarding procedures and new hire set up
• Coordinate and manage employee milestone celebrations (e.g., anniversaries, birthdays).
• Reconcile company billing at the end of the period
• Provide project support for executive and C-suite teams as required.

Qualifications:

• Bachelor’s degree in business administration, office management, hospitality & tourism management or related field, preferred.
• 1-3 years of proven experience in an administrative or office support role preferred. Excellent verbal and written communication skills.
• Self-motivated with the ability to work independently, as well as part of a team.
• Strong organizational skills with attention to detail.
• High level of time management skills.
• Proficient with Microsoft Office applications, including Outlook, Word, Teams, PowerPoint, and Excel.
• Event coordination experience is a plus.

Mill Steel Company is a family owned, Flat-Rolled Steel Service Center founded in 1959. The company’s success has been driven by its long-term status as a preferred supplier of high-quality steel to automakers and their suppliers across North America as well as customers in the appliance, agricultural equipment, homebuilding and office furniture industries. Mill Steel has production facilities in Grand Rapids and Melvindale, Michigan, Birmingham, Alabama, Jeffersonville, Indiana, Houston, Texas and the newest location, Mansfield, Ohio. Our main corporate headquarters is in Grand Rapids, Michigan.

This employer participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Parental leave
• Retirement plan
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Experience:

• Office management: 1 year (Preferred)
• Microsoft Office: 1 year (Preferred)
• Time management: 1 year (Preferred)
• Event coordination: 1 year (Preferred)

Ability to Relocate:

• Grand Rapids, MI 49546: Relocate before starting work (Required)

Work Location: In person