Scheduled Hours
40
Position Summary
This position coordinates the administrative front desk of the Orthopaedic Center in Chesterfield, provides administrative services for multiple physicians, and performs specialized duties with minimal supervision.
Job Description
Primary Duties & Responsibilities

• Provides administrative assistance to multiple physicians within the department.
• Maintains faculty calendars, scheduling meetings, confirming conference registration and making travel arrangement as necessary.
• Maintains physician curriculum vitae and licensure.
• Assists with physician re-credentialing of hospital privileges.
• Prepares correspondence as needed. Assists physician in completing forms, scans and faxes documents, prepares copies as needed, maintains files (electronic and hard).
• Answers phones, responds to inquiries from physicians, nursing staff, office staff, and other callers as needed.
• Assists with visitors and customers questions and needs.
• Assists with general office duties within the Department of Orthopedic Surgery including sorting mail, distributing packages, and ordering supplies.
• Monitors the general maintenance of the building, notifies maintenance of problems, places work orders, and follows-up with housekeeping on the completion of tasks.
• Provides back up coverage as needed.
• Assists with visitors and customers questions and needs.

Working Conditions

• May be required to move/lift <15 pounds (e.g. binders, chairs, a/v equipment) as needed.

Preferred Qualifications

• Three years of relevant experience.
• Strong computer skills with experience using Microsoft Office Suite, including Word, Outlook, Excel, PowerPoint and Access.
• Strong oral, written and interpersonal communication skills to deal effectively with a broad and diverse range of people.
• In-depth knowledge of office procedures.
• Accuracy and attention to detail.
• Ability to work as part of a team or independently.
• Working knowledge of insurance and financial options.

Required Qualifications

• High school diploma or equivalent high school certification.
• Two years of administrative office experience.

Grade
G07-H
Salary Range
$18.91 - $29.32 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
• WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.

Wellness

• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!

Family

• We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
• WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.