This Sr. Grants Administrator is responsible for the pre and post award management of a portfolio of grants and contracts within the Department of Psychiatry. This involves interaction with and coordination of all interrelated areas, including sponsor, institutional and departmental policies and procedures.

Primary responsibilities include working with Principal Investigators to develop and fully manage and coordinate the funding proposal preparation for new, continuing, and competing grant and contract applications; overseeing post award financial and contract management for active research projects, functioning as liaison to Research Management and subcontracting institutions. Maintain timely coordination and communication with involved parties regarding grants management issues. Serve as liaison between internal and external groups to manage programs and funds. Serve as primary resource for Principal Investigators with respect to updates/changes in regulations and policies of grantor agencies.

The candidate will report directly to the Research Administrator for the Department of Psychiatry and will work closely with the Investigators and their staff. The candidate is required to maintain a collaborative working relationship with the investigators, research fellows, research assistants and all other related research personnel within their portfolio and to maintain a constant and open communication with the Research Administrator.

This position is primarily remote but may require occasional meetings with Investigators on-site in Boston, MA or Somerville, MA.

1. Work with Investigators and their support staff to coordinate all aspects of grants submission including finalizing budgets and budget justification; ensures proposal compliance with hospital and grantor policies and procedures, as well as those of subcontracting institutions.
2. Collaborate with Investigators and their support staff to coordinate JIT and Progress Report submissions including assisting with Other Support page compliance to NIH requirements. Send reminders to PIs and staff of upcoming Progress Reports coming due. Provide UOB and effort information for these reports.
3. Review, for accuracy and compliance with requirements, the budgets, proposals, JIT submissions, Other Support pages, and Progress Reports prepared by PIs and lab personnel, providing guidance and feedback as needed.
4. Responsible for ensuring fiscal compliance on sponsored projects. This includes being familiar with approving expenditures, monitoring compliance with budgets, and investigating potential problem areas and proposing solutions. Makes recommendations for cost savings and rebudgeting, based on thorough understanding of study requirements and funding agency's regulations. Verifying that funds are available for all equipment, personnel and major purchases. Assure compliance with federal purchase and contract requirements.
5. Review research fund general ledgers on a current basis and provide monthly financial reconciliations and projections for each investigator. This includes accounting adjustments, closeout activities and assisting with financial reporting to sponsors.
6. Serves as liaison to the Mass General Brigham central Research Management office and other sponsoring agencies with regard to research compliance, fiscal and administrative concerns.
7. Responsible for ensuring department investigator compliance with all Hospital and government regulation for research involving human subject research.
8. Manage the effort allocations of personnel, ensuring accurate salary allocations and completes the semi-annual effort reporting for the department by ensuring all faculty effort reports are reviewed for accuracy, routed for certification and submitted to MGB on time.
9. Manage salary distributions for investigator and research staff salary based on grant budgets and effort commitments. Track and manage salary expenses to ensure appropriate salary distributions to grant funds aligned with effort requirements.
10. Apprise investigators of submission dates and changes in the applications, submissions, and funding guidelines of the institution and of various funding agencies.
11. In coordination with PIs, Vice Chair for Research, Research Administrator, complete all information and report requests from Research Management, including audit requests, budget changes, etc.
12. Develop collaborative working relationships with ancillary services such as, Research Management, Innovations, Purchasing, Global Scholars and Professionals, etc.
13. Independently resolve financial and grant issues, escalating complex or problematic situations including compliance concerns and/or unsustainable spending behavior to Research Administrator.
14. Work with Lab management/leadership to ensure sustainable level of shared financial and staffing resources, and report to the Research Administrator any problematic situations.
15. Ensure annual certifications / audits (effort, vaccination, network security) are completed. This includes annual trainings for research staff.
16. Willingness to take on new challenges and openness to change.
17. Perform other duties and responsibilities as needed or assigned.

• Bachelor's degree in Business or equivalent with a minimum of 5 years experience, Masters of Business Administration with 3-5 years experience preferred, of directly related human subjects research grant management preferably in a medical setting, & finance experience required.
• Requires verbal, quantitative and interpersonal skills normally acquired through the completion of an undergraduate degree
• General knowledge of NIH and other federal, state and foundation regulations and requirements.
• Strong analytical and organizational skills and the flexibility to handle multiple tasks and deadline pressures.
• Excellent interpersonal and management skills, with the ability to interact professionally with staff at all levels.
• Excellent verbal and good written skills are essential, as well as tact, discretion, and an ability to interact with persons having diverse backgrounds such as M.D.'s, Ph.D.'s, and research administrators.
• Demonstrated proficiency in Microsoft Office, Word, Excel, Access and Internet applications.
• Demonstrated ability to be organized and flexible in an environment, which requires continuous monitoring of priorities.
• Highly goal oriented, self-motivated, and able to work independently as well as in coordination with various teams.
• Willingness to take on new challenges and openness to change.

BWH is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.