Description

JOB TITLE: Legal Secretary (TC)

SALARY RANGE: $53,289.60 $80,184

DEPT/DIV: Legal

SUPERVISOR: Manager Administration - Metro-North

LOCATION: 420 Lexington Avenue, 11th floor, New York, NY

HOURS OF WORK: 8:30 am - 4:30 pm (8 hours/day)

DEADLINE: Open until filled

To provide paralegal and secretarial support to attorneys as needed.

• Prepare drafts of routine letters, correspondence and other word processing assignments
• Records/files management including indexing of agency records, retrieve documents from department file system, and copying responsibilities
• Serve and file legal papers, monitor orders, decisions, and status of cases
• Provide telephone coverage, schedule appointments for meetings and depositions
• Process invoices and expense reimbursements and track vendor contracts on database
• Under supervision of attorneys, perform computer research, draft basic legal documents, and assemble motions with exhibits
• Update and maintain legal library, handle subscriptions and maintain related database
• Perform other clerical, secretarial and paralegal duties as needed, including mail/document distribution
• Track and log activities of open cases

• Strong organizational skills.
• PC skills (i.e., Microsoft Word, Outlook, Teams, Access, Excel, PowerPoint).
• Ability to work under pressure and manage several assignments simultaneously.
• Strong oral and written communication skills.
• Must maintain confidentiality in dealing with sensitive information.
• Knowledge of PeopleSoft financial system.
• Extremely organized and detail-oriented.
• Ability to interact with all levels of Metro-North Railroad and MTA employees, as well as external agency personnel.
• Ability to work with spreadsheets and databases.

• Minimum of three (3) years of secretarial experience.
• High school diploma.
• Records management experience preferred.
• Legal secretarial experience preferred.

As an employee of MTA Headquarters, you may be required to complete an annual financial disclosure statement with the State of New York, if your position earns more than $105,472 (this figure is subject to change) per year or if the position is designated as a policy maker.

Qualified employees can submit an online application by clicking on the 'APPLY NOW' button from either the CAREERS HOME page or the JOB DESCRIPTION page.

For instructions on completing the online application, go to the MTA intranet site and click on the PeopleSoft Information hyperlink. From there select the User Guides hyperlink to gain access to the "Viewing/Applying for Jobs On Line" guide under the Recruiting section of the page.

MTA and its subsidiary and affiliated agencies are Equal Opportunity Employers, including with respect to veteran status and individuals with disabilities.
The MTA encourages qualified applicants from diverse backgrounds, experiences, and abilities, including military service members, to apply.