CLASSIFIED POSITION: Secretary to Transportation Director

LOCATION: Transportation Building

SCHEDULE: 8 Hours – 9:30am-5:30pm (258 Day work obligation)

COMPENSATION: Cat I, Class A ($16.48 - $21.83 per hour)

START DATE: January 23, 2024

QUALIFICATIONS:

• High school diploma or equivalent;
• Demonstrated ability to multi-task while completing time-sensitive projects
• Versed in excel and database management
• Passed Clerical skills Proficiency Test, AS400, Skyward and/or actively using skills in present position
• External candidates must pass Clerical Skills & Skyward tests within probationary period
• Successful interview with Director of Transportation.

RESPONSIBILITIES: (The listed responsibilities are examples of some of the tasks that will be required.)

• Responsible for the assignment of all drivers to field and team trips year-round, including all billing and payment processing;
• Have a thorough understanding of transportation payroll and process payroll
• Will be responsible for using basic office machines and Microsoft Office products such as Word, and Excel;
• Enters data into the AS400 system & Skyward;
• Will be using Synovia GPS based software.
• Communicates with bus drivers and school personnel during inclement weather;
• Updates field trip guideline book for each school year for staff;
• Be familiar with the automated routing software and have the ability to utilize the software to access information required to assist in assigning routes for new enrollments and answering questions from parents and school office personnel
• Maintain accurate files of all bus conduct reports.
• Perform various office duties, including typing of memorandums, distributing and collecting various types of paperwork to department staff
• Operate various office machines
• Communicate effectively on the two-way radio as a dispatcher for daily route operations.
• Assist in the ordering of office supplies.
• Perform other duties as assigned by the Director of Transportation.