Are you fanatical about details and accuracy while at the same time possess an innate desire to help and support the people element of an organization? We are seeking a motivated and detail-oriented Temporary People Team Assistant to provide white-glove service and internal customer support to the People Team (HR). This role is vital in driving HR functional excellence, people initiatives, and process improvement. The ideal candidate will have a positive attitude, strong organizational skills, and proficiency in UKG (Ultimate Kronos Group) software, along with bilingual proficiency in either Spanish or Vietnamese.

What you will do:

• Serve as the point person for entry in HCM, accurately recording and cross-checking system records, including entering new hires and off-boarding information into the HCM
• Recruiting coordinationincluding interview scheduling and posting roles
• Facilitate the onboarding process, coordinating orientation and collaborating with department managers on new hire schedules and training
• Maintain historical personnel records and coordinate transfer of paper records to offsite storage/destruction timelines
• Support People Team with employee benefits programs and annual open enrollment process
• Coordinate the performance management process, ensuring assessments are processed on time according to the anniversary cycle
• Act as a liaison between HR and employees, ensuring smooth and timely communication and prompt resolution of requests and questions
• Post required labor law information and company communications as needed
• Assist and coordinate all-company meetings and event planning as needed
• Act as a backup for the reception area when building security not available (approximately 30 minutes several times a week)
• Support Human Resources team as needed

What we are looking for:

• Minimum 2 years of related experience performing support and administrative function in an HR department
• Previous experience in HCM/HRIS systems; using UKG required
• Experience with recruitment preferred
• Proficiency in Office 365, including Outlook Calendar, PowerPoint, and Word; basic or higher proficiency in Excel
• Versatility, flexibility, and willingness to work within constantly changing priorities
• High level of integrity, initiative, and commitment to excellence
• Strong organizational and analytical skills
• Good judgment with the ability to make timely and sound decisions
• Ability to handle multiple projects and meet deadlines
• Bilingual proficiency in either Spanish or Vietnamese, a plus