ABOUT THE JOB

The Office Administrator is value-driven and focused on delivering an amazing experience for our employees and guests. The Office Administrator is responsible for supporting office operations for multiple offices in a fast-paced environment with the highest standards of excellence.

You will be the face of the office and must have great communication skills and expert customer service skills, with the flexibility to multitask and work on varying-sized projects.

This role is critical in promoting OneStream culture and creates and elevates programs, and amenities that make the office a great work experience and a world-class workspace.

PRIMARY DUTIES AND RESPONSIBILITIES

• Support general office operations and maintenance within multiple OneStream offices
• Support all aspects of the office and building, including building security (letting people in and out, key fob assignments, inventory, access control, intrusion alarm, security camera administration, and weekly compliance reporting.

new staff location assignments, hoteling software, parking arrangements, furniture assets in partnership with Office Manager and Facilities Coordinator, storage facility, support Office Manager and Facilities Coordinator with building management

• Manage all incoming communications, scanning / pick up / sorting / delivery / tracking of incoming and outgoing mail / packages
• Procurement and management of office snacks, beverages, kitchen, janitorial, equipment & office supplies, and stock as needed
• Coordinate and host onsite meetings, company / engagement events, and training class attendees, including meeting room setup / take down, meals, and offsite meetings as required in partnership with the Office Manager
• Manage office calendars, workspaces, and conference room bookings in partnership with the Office Manager
• Timely submission of work request tickets through ServiceNow and follow-up through work completion in partnership with the Office Manager
• Support Office Manager with ad hoc projects such as overseeing office moves and openings, supporting new offices, internal software application administration (SharePoint, ServiceNow, visitor registration, 360 Updates), and managing workplace-related partnerships
• Support and uphold Facility Policies (e.g., visitor policy, compliance, safety guidelines, and local municipality requirements)
• Support the office budgets. Implement cost reductions for all offices in partnership with the Office Manager and Workplace Experience Manager
• Timely completion of building access requests, offboarding tickets, monthly checklists, etc. in partnership with the Office Manager and Facilities Coordinator
• Support creation and distribution of office communications (internal emails, newsletters, event invites, etc.)
• Support and execute the COVID office process, adhering to all local conditions, and the ongoing application of COVID measures in partnership with the Facilities Manager
• Support and promote our sustainability and green initiatives
• Open availability for emergencies, answering alarm notifications, etc.
• Manage and support miscellaneous ad hoc duties and requirements as needed

QUALITIES OF A SUCCESSFUL CANDIDATE

REQUIRED EDUCATION AND EXPERIENCE

• 2 proven years of experience in an Office Receptionist or Manager capacity, or equivalent
• Experience interacting and coordinating with external vendors, senior executives, and other company stakeholders
• Possess a great sense of ownership and ability to make independent decisions
• Possess excellent listening and communication skills
• Have outstanding organization and time management skills
• Able to make critical decisions under time constraints with a full workload.
• Flexibility to adapt to changing business situations, comfortable working in a high-growth, fast-paced environment
• Creative, organized, and detail-oriented
• Able to lift up to 50 pounds
• Proficient in Microsoft Office Suite / Microsoft 365 Microsoft Office (Outlook, Word, PowerPoint); specifically, with Excel, SharePoint, and Teams

PREFERRED EDUCATION AND EXPERIENCE

College Degree preferred

PERSONAL ATTRIBUTES

• Strong sense of customer service and hospitality
• A team player with excellent interpersonal and communication skills
• Attention to detail and accuracy
• Strong organizational and planning skills
• Flexibility to interchangeably tackle both independent and team-oriented projects
• Ability to remain calm and organized in high-stress situations
• Comfortable communicating with all levels of management
• Legally authorized to work for any company in the Unites States without sponsorship

WHO WE ARE

OneStream® is an independent software company backed by private equity investors. OneStream provides an intelligent finance platform built to enable confident decision-making and maximize business impact.

OneStream unleashes organizational value by unifying data management, financial close and consolidation, planning, reporting, analytics, and machine learning.

We empower Finance and Operations teams with AI-enabled insights to make faster and more intelligent decisions every single day.

All in a single, modern CPM platform designed to continually evolve and scale with your organization. To learn more visit .

WHY JOIN THE ONESTREAM TEAM

• Core value of customer success
• Variety of project work (not industry specific)
• Strong culture and camaraderie
• Multiple training opportunities

BENEFITS AT ONESTREAM OneStream employees are passionate, hardworking individuals who go above and beyond to keep our customers happy and follow through on our mission statement.

They consistently deliver the best and in turn, we make every effort to keep them cared for and happy. A sample of the benefits we provide are :

• Excellent Medical Plan
• Dental & Vision Insurance
• Life Insurance
• Short- & Long-Term Disability
• Vacation Time
• Paid Holidays
• Professional Development
• Retirement Plan

OneStream is an Equal Opportunity Employer

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Last updated : 2024-05-07