Description

TMPartners (TMP) is currently seeking a self-motivated and passionate individual for the position of Office Administrator/Receptionist to support our team of planners, architects, and interior designers. This position requires a combination of high-level administrative skills and a welcoming, energetic disposition. In this position, you will have responsibilities that primarily include administrative support to our internal staff but may also include interacting with external guests, clients and vendors. 

TMP is a nationally-recognized architectural firm, specializing in healthcare, commercial/office, education, and government/civic facilities. Headquartered in Brentwood, TN with an additional office in Lakewood Ranch, FL, our award-winning team of over 60 professionals has completed projects coast to coast, with a strong presence in the southeast. We approach design from a humanistic perspective, and our agile size and client-focused philosophy has resulted in strong partnerships spanning decades. TMP has been recognized in our industry for our dedication to the team. 

People are at the center of everything we do. The spaces and partnerships we create elevate experiences, where lives are changed and communities flourish. 

This position will support the administration team and the primary responsibilities include a range of activities such as:

· Office Management

o Answering phone calls and greeting guests at the front door

o Managing inventory for office and kitchen supplies

o Keeping common areas tidy and organized

o Coordinating with property management for maintenance, office closings, memo’s, etc.

o Assisting with updates on presentation for our weekly team meeting

o Assisting activities committee with coordination of office events

o Handling incoming and outgoing mail, including express mail and certified mail when required, assisting with general correspondence and printing requests

o Providing general administrative support to the Leadership Team

· Technology Management

o Scheduling with vendors for office equipment and maintenance

o Coordinating with vendors on company provided phones and services

· Client & Vendor Management

o Scheduling meeting spaces and catering

o Assisting marketing and accounting with CRM information

o Coordinating with vendors for in-office training sessions; handling communication and meeting setup as needed

Requirements

TMPs’ ideal candidate naturally demonstrates a professional demeanor and enthusiastic attitude that supports the entire team. The candidate must possess strong communication and writing skills, organizational and planning skills with a strong work ethic and the ability to take direction. The candidate should also have strong client service skills, all with excellent attention to detail and flexibility to prioritize and multitask. The position is a full time in the office.

The candidate will have the following qualifications: 

• Associates or Bachelor’s Degree preferred, but not required
• Three or more years administrative experience in a professional office environment
• Experience in architecture, design or engineering firm preferred but not required
• Proficiency in Microsoft Office Suite
• Knowledge with Adobe Creative Suite preferred.
• Notary license or willingness to obtain one.

Experience the vibrancy of Nashville, Music City USA, by taking advantage of an opportunity to grow with a firm that values your skills and initiative and offers competitive compensation and benefits. 

Our culture guides our success, and you will be part of an amazing, tight-knit group of incredible professionals who work hard and have fun. Learn more about our competitive benefits and hear from our team about our dynamic culture at https://tmpartners.com/careers/

Salary is commensurate with experience.