Under direct supervision, performs basic accounts payable and/or receivable responsibilities/tasks. Tasks include calculating, posting, and verifying information to obtain financial data for use in maintaining accounting records. May be assigned specific tasks to either payables or receivables function(s).
Essential Functions of the Job:
1. Performs clerical and entry level accounting activities
2. Compiles and check source documents such as invoices, vouchers, purchase orders, and cash receipts for completeness and accuracy.
3. Processes invoices, check requests, expense reports, and other tasks related to maintaining the accounts payable and/or receivable for a company or group of companies.
4. Handles mail, email and faxes.
5. Keys in invoices for accounts.
6. Applies codes to vendor invoices and files related supporting documents.
7. Verifies and posts details of business transactions to appropriate ledgers and journals, and totals accounts.
8. Researches and responds to customer calls pertaining to invoice payments, concerns, issues, and/or account discrepancies.
9. Contacts and/or mails correspondence to customers to update account information; short, duplicate, insufficient funds checks and unavailable credits as needed.
10. May prepare financial reports for management to ensure accuracy of accounting records
11. Processes payments
Knowledge, Skills and Abilities
1. Knowledge of basic accounting principles (accounts payable/receivable and/or general bookkeeping)
2. Knowledge of principles and processes for providing customer and vendor service/support
3. Skilled and proficient with basic desktop office software, to include MS Word and Excel.
4. Essential Organizational, verbal and written communication skills are a must.
5. Ability to type and 10-key with a high degree of accuracy.
6. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals
7. Ability to follow detailed instructions with minimal oversight
8. Ability to routinely meet both quality and quantity standards for assigned work
9. Ability to build and foster effective business relationships with customers, vendors, and other departments within and across the organization.
10. Ability to plan, prioritize and organize work.
11. Ability to work irregular hours or overtime as needed during peak times such as month-end, year-end, audits, etc.
12. Ability to recognize discrepancies.
Education and Experience:
High School Diploma or GED required. At least one year of previous accounts payable or receivable experience is preferred.
Must pass a background check
Must have reliable transportation
Must at least one year experience in accounting field