Description

Job Purpose

The Team Lead, Imaging is responsible for the coordination of all daily activities associated with the Health Information Management imaging system. The Team Lead, Imaging will ensure that medical records needed for patient care, CDI, coding and billing, administrative functions, medico-legal activities and research are processed expeditiously, insuring legibility, completeness and data integrity. Other duties include system maintenance and the education and training of all new imaging staff. This role will also assist the Operations/HIM Manager in policy and procedure development for the imaging system.

Duties and Responsibilities

• Perform daily quality control procedures on a representative sample to ensure quality images and accurate indexing, resolve indexing discrepancies. Perform routine system administration activities as delegated by the Operations/HIM Manager. Monitor interface activity and immediately reports discrepancies to the appropriate individual or department.
• Prepare, scan and index medical record documents in a daily basis. 
• Coordinate daily imaging system activities including monitoring and distributing workload to imaging staff evenly to prevent backlogging.
•  Compiles workload and productivity statistics for the imaging area weekly.
•  Communicates backlogs and potential workflow problems to the Operations/HIM Manager in a timely manner.
• Orients and trains new imaging staff on preparing, scanning and indexing documents using low-speed and high-speed scan technology.
• Plans and facilitates trainings or programs to meet the educational needs of staff, including orientation, in-services, or education requirements.
• Conducts regular staff meetings and huddles, shares information appropriately and provides open communication for feedback.
• Promote and encourage the professional growth and development of staff and self.
• Participate in mandatory in-services, trainings, and meetings and department-based or hospital-based committees, if applicable.
• Serves as backup for the identity team.
• Prepare and Scan records in Access/Filebridge. Schedule/coordinate storage pick up.
• Use, protect and disclose patients’ protected health information (PHI) only in accordance with Health Insurance Portability and Accountability Act (HIPAA) standards.
• Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties.
• Understand and comply with Information Security and HIPAA policies and procedures at all times
• Limit viewing of PHI to the absolute minimum as necessary to perform assigned duties

Requirements

Qualifications

• High school diploma or equivalent is required
• 3 years of experience in healthcare and/or medical records strongly preferred
• Strong knowledge of Windows-based computer environment 
• Strong Knowledge of Microsoft Office, Excel, Adobe Pro preferred
• Excellent oral and written communication skills
• Ability to prioritize responsibilities required
• Strong organizational skills and attention to detail
• Ability to work as a team and independently

Working Conditions

• Physical Demands: While performing the duties of this job, the employee is occasionally required to move around the work area; Sit; perform manual tasks; operate tools and other office equipment such as computer, computer peripherals and telephones; extend arms; kneel; talk and hear. Perform light lifting (up to 15 pounds).
• Mental Demands: The employee must be able to follow directions, collaborate with others, and handle stress.
• Work Environment: Works in a well-lighted/ventilated office setting. Subject to frequent interruptions. Minimal occupational exposure to infectious diseases, blood borne pathogens, hazardous chemicals, noxious odors, latex, or musculoskeletal injuries. Operate Office machines properly and in accordance with Hospital safety standards. Ability to work in accordance with Hospital Safety Standards.

Med-Metrix will not discriminate against any employee or applicant for employment because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, veteran status, other non-merit based factors, or any other characteristic protected by federal, state or local law.