Position Summary
Under the direction of the Fleet Manager, order, receive, catalogue, store, issue, and maintain vehicle parts, supplies and tools needed for repairs and maintenance of county fleet equipment. Process and maintain all parts management forms and records using manual or computerized systems. Coordinate parts room activity with shop supervisors and assist shops in all phases of parts procurement. This position is located in Watford City, ND and scheduled for Monday – Friday. Level and salary commensurate with experience.

Essential Job Functions

• • Determine the type and quantity of various parts to keep in inventory. Order vehicle and equipment parts to ensure that parts and supplies are available either in stock or from the vendor with minimum waiting time. Take periodic inventory of supplies.
  • Perform analysis to determine minimum stock levels, optimum reorder points, and other inventory control issues.
  • Inspect parts and material deliveries to ensure that parts received are as ordered and assign proper accounting codes for record keeping purposes. Store and organize parts. Issue parts and material as requested.
  • Input and retrieve all types of data on vehicle parts, supplies, equipment, and tools using automated fleet information and inventory control systems. Provide necessary reports for record keeping purposes.
  • Order, catalogue, and assist in purchasing county-supplied tools needed for vehicle repair and maintenance. Maintain an up-to-date county tool inventory by coordinating with shop supervisors. Replace broken or lost county tools.
  • Oversee the maintenance of the storeroom to assure a clean, orderly, and secure operation. Control returned parts, cores and core charges. Dispose of obsolete parts through an approved method.
  • Verify that quality of merchandise conforms to prescribed specifications. Make appropriate arrangements for parts pickup and delivery. Monitor status of parts being rebuilt by vendors outside County shops to ensure quality and timely return.
  • Ensure all invoices are accurate in accordance to the entity responsible for payment.
  • Other duties as assigned for business needs

  Minimum Qualifications

  • High School Diploma or GED.
  • Valid driver’s license
  • Must be able to report to Watford City, ND daily at required schedule time
  • Three years' experience in automotive, truck, and equipment parts business, including operating automated parts ordering and record keeping systems, HCSS360, fuel master, or equivalent.
  • Formal training in inventory control or parts maintenance course work; may be substituted for up to one year of experience.
  • Aptitude for and attention to detail and accuracy with the ability to multi-task
  • AAS degree preferred
  • Physical requirements and working conditions:
    • Able to handle exposure to noise and extreme weather conditions
    • Must be able to lift up to 50 pounds, kneel, stoop, sit, walk extensively

  The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.