Job Description

The Operations Assistant will provide administrative support to attorneys and staff to ensure a smooth business environment.

Primary Duties and Responsibilities :

• Conduct daily court runs to file documents, conduct research, and interface with court personnel.
• Monitor off site storage, which includes inventory of files and recalling boxes.
• Distribute incoming mail and packages daily to attorneys and staff.
• Stock paper and supplies to all printers / copy machines daily.
• Monitor supply inventory and office supplies and make order recommendations to Receptionist.
• Cover Reception Desk as needed and greet guests and vendors and direct them appropriately.
• Monitor internal document shredding process.
• Maintain cleanliness of conference rooms and office, especially before and after meetings.
• Clean out workspaces and offices for employee departures and arrivals.

Other Duties and Responsibilities :

• Assist Controller with processing cash receipts, daily bank deposit, general accounting duties, and general administrative support as requested.
• Under the direction of the Firm Administrator, assist attorneys / legal assistants with special projects.
• Assist with social gatherings and special events as needed.
• Input attorney billable and non-billable time in billing system as needed.
• Update Library materials as needed.

Requirements

Required Skills / Abilities :

• Proficiency in Microsoft Word, Excel, and Outlook.
• Excellent written and verbal communication skills.
• Ability to maintain composure under pressure.
• Ability to multi-task and to complete projects with little direction.
• Ability to use discretion and handle confidential information.
• Attention to detail and excellent organizational skills.

Requirements

• Minimum of 2-3 years legal assistant experience in a law firm setting.
• Ability to work as a productive member of a team.
• Ability to multitask, especially under pressure, and handle a high volume of work efficiently.
• Proficient in Microsoft Office including Word, Excel, and Outlook.
• Excellent proofreading and the ability to apply grammar, spelling, and punctuation skills a must.
• Individuals must be detail oriented, confidential, dependable, and display good judgment. About Us Our culture is what separates us from the pack.

It is performance based yet considerate of a healthy work-life balance. We share an unrelenting drive to exceed our clients’ expectations and deliver them more peace of mind and time to focus on the things that matter most their families, businesses, and personal well-being.

Our rallying cry is Expect More, Get More. To do this, we rely heavily on collaboration, our collective experience, and diversity.

Last updated : 2024-05-10