• Answer/direct incoming calls.
• Through asking the right questions and searching internal directories, ensure callers and visitors get to the right person to assist them. When needed, take a message, research the right person to assist then forward the message accordingly.
• Maintain the accuracy of the multi-line phone system.
• Through networking, research and data gathering, update an internal directory of projects and staff in Excel; distribute monthly.
• Greet and direct visitors. Provide information to walk-in applicants to apply on-line and call the craft hotline.
• Promptly open, date stamp, sort and distribute all incoming mail. Scan mail to off-site partners as needed. Schedule weekly courier or create UPS packages to off-site projects and offices for all other mail and subcontractor/payroll checks.
• Create and maintain filing and mail distribution system.
• Promptly notify staff of incoming priority package arrivals. Follow up as needed to ensure packages are distributed.
• Maintain packing/mailing supplies and assist office staff in sending outgoing mail through various vendors (USPS, UPS, etc.)
• Maintain Neopost and other office machines, schedule maintenance as needed.
• Stay abreast of postage requirements, maintain updates to the postage system and billing codes.
• Lead efforts for our annual holiday charity drive.
• Create reports and process invoices.
• Order and maintain office supplies.
• Using Microsoft Outlook, schedule conference rooms for office staff.
• Maintain the appearance of the front desk and lobby.
• Process expense reports for office leadership team.
• Regularly maintain front desk “cheat sheets” and “how to” guides.
• Additional administrative duties as needed.

McCarthy Building Companies is proud to be an equal opportunity and affirmative action employer regardless of race, color, gender, age, sexual orientation, gender identity, gender expression, religious beliefs, marital status, genetic information, national origin, disability, protected veteran status, or any other basis protected by federal, state, or local law.