Women's Circle Inc

Executive Director Job Description

The Executive Director is the Chief Executive Officer of Women's Circle, Inc. The Executive Director reports to the Board of Directors and is responsible for the organization's consistent achievement of its mission and financial objectives.

Accountabilities of the Executive Director:

Leadership, Mission, Policy, and Planning

Monitors and evaluates the organization's relevancy to the community, its

effectiveness, and its results.

Upholds the organization's values, mission, and vision.

Informs the Board and its committees about trends, issues, problems and activities in order to facilitate policy-making. Recommends policy positions.

Assures that the organization has short and long-range strategies which achieves its mission, and toward which it makes consistent and timely progress.

Provides leadership in developing program, organizational, and financial plans with the Board of Directors and staff, and carry out plans and policies authorized by the Board.

Maintains a working knowledge of significant developments and trends in the field. Fosters effective teamwork between the Board and the Executive Director.

Represents or delegates a representative of the organization at community activities to enhance the organization's community profile.

Operational Planning, Management, and Human Resources

Provides general oversight of all organization activities, manages the day-to-day operations, and assures a smoothly

functioning, efficient organization.

Ensures that the operation of the organization meets the expectations of its clients, Board and Funders

Assures program quality and organizational stability through development and implementation of standards and controls, systems and procedures, and regular evaluation.

Maintains a work environment that supports staff and volunteers.

Ensures that job descriptions are developed, that regular performance evaluations are held, policies are developed, and that sound human resource practices are in place.

Recommends staffing and financing to the Board of Directors. In accordance with Board action, recruit personnel, negotiate professional contracts, and see that appropriate salary structures are developed and maintained.

Governance

Acts as a professional advisor to the Board of Directors on all aspects of the organization's activities.

Keeps the Board fully informed on the condition of organization and on all the important factors influencing it. Identifies problems and opportunities and addresses them; brings those which are appropriate to the Board and/or its committees; and, facilitates discussion and deliberation.

Works with the Board President / Chair to enable the Board to fulfill its governance functions and facilitates the optimum performance by the Board, its committees and individual Board members.

With the Board President/Chair, focuses Board attention on long-range strategic issues.

Responsible for planning and coordinating Board of Director meetings with the Board President, including preparing and distributing meeting agenda with related material prior to meetings.

Manages the Board's due diligence process to assure timely attention to core issues.

Acts as ex-officio member of committees as requested by the Board of Directors.

Financial Planning and Management

Promotes programs and services that are produced in a cost-effective manner, employing the economy while maintaining an acceptable level of quality.

Oversees the fiscal activities of the organization including budgeting, reporting and audit.

Works with staff and the Board (Finance Committee) to prepare a comprehensive budget.

Works with the Board to secure adequate funding for the operation of the organization.

Participates in fundraising activities as appropriate.

Ensures that sound bookkeeping and accounting procedures are followed.

Research funding sources, oversee the development of fundraising plans and write funding proposals to increase the funds of the organization.

Administers the funds of the organization according to the approved budget and monitors the monthly cash flow of the organization.

Provides the Board with comprehensive, regular reports on the revenues and expenditure of the organization. 10. Responsible for developing and maintaining sound financial practices.

Ensures that adequate funds are available to permit the organization to carry out its work.

Monitors organization activities; identifies and corrects problems related to areas such as funding, expenditures and

related matters.

Assures an effective fund development program by serving as the chief development officer or hiring and supervising

an individual responsible for this activity.

Identifies, cultivates and solicits major and planned gifts, and relationships with foundations, corporations, individuals

and community organizations.

Oversees the grant program strategy and team - ensures the completion and submission of reports to grant funders,

foundations, and related groups.

Assists in enabling the Board of Directors, its Finance Committee, and its individual Board members to participate

actively in the fund development process.

Assures the development and operation of gift management systems and reports for quality decision-making.

Legal compliance

Assures the filing of all legal and regulatory documents.

Maintains official records and documents, and ensures compliance with federal, state and local regulations. Conducts official correspondence of the organization, and jointly, with designated officers, executes legal documents. Ensures that the organization complies with all legislation covering taxation and withholding payments.

Community relations .

Communicates with stakeholders to keep them informed of the work of the organization and to identify changes in the community served by the organization

Establishes good working relationships and collaborative arrangements with community groups, funders, politicians, and other organizations to help achieve the goals of the organization

Listens to clients, volunteers, donors and the community in order to improve services and generate community involvement. Assures community awareness of the organization's response to community needs.

Serves as chief spokesperson for the organization, assuring proper representation of the community. Initiates, develops, and maintains cooperative relationships with key constituencies.

Acts as an advocate, within the public and private sectors, for issues relevant to the organization, its services and constituencies.

Works with legislators, regulatory agencies, volunteers and representatives of the nonprofit sector to promote legislative and regulatory policies that encourage a healthy community and address the issues of the organization's constituencies.

Creates and oversees the distribution of marketing materials for the organization, including a monthly newsletter to the Board of Directors.

Publicize the activities of the organization, its programs, and goals.

Risk Management

Identifies and evaluates the risks to the organization's people (clients, staff, management, volunteers), property, finances, goodwill, and image and implements measures to control risks.

Ensures that the Board of Directors and the organization carries appropriate and adequate insurance coverage.

Ensures that the Board and staff understand the terms, conditions and limitations of the insurance coverage.

Job Type: Full-time

Pay: $65,000.00 - $70,000.00 per year

Experience:

• Senior leadership: 3 years (Required)
• Budgeting: 3 years (Required)

Work Location: In person