Description

Position: Permit Coordinator and Office Assistant Department: Administration Location: Sunshine Foundation Repair- Jacksonville, FL

Job Summary: The Permit Coordinator and Office Assistant is responsible for providing administrative support to the company's operations by coordinating and managing various permits and licenses required for business activities. This role involves assisting in the day-to-day administrative tasks of the office to ensure smooth operations and effective communication.

Key Responsibilities:

1. Permit Coordination:

   • Research, identify, and obtain necessary permits and licenses for company activities in compliance with applicable laws, regulations, and guidelines.
   • Maintain an organized database of permits, licenses, and related documentation.
   • Track and monitor permit renewal deadlines to ensure timely updates and compliance.
   • Liaise with government agencies, regulatory bodies, and other external stakeholders to facilitate the permit application and approval processes.
   • Coordinate with internal teams to gather required information and documents for permit applications.
   • Communicate with relevant parties regarding permit-related queries, updates, and requirements.

2. Administrative Support:

   • Assist in general administrative tasks such as answering phone calls, managing emails, scheduling appointments, and maintaining office supplies.
   • Prepare and distribute internal communications, memos, and reports as needed.
   • Manage office filing systems, both physical and digital, ensuring documents are organized and easily accessible.
   • Help coordinate and support company events, meetings, and conferences.
   • Collaborate with other team members to ensure office operations run smoothly.

3. Data Management:

   • Maintain accurate and up-to-date records of permit applications, approvals, and renewals.
   • Generate reports and summaries related to permit activities as required.
   • Contribute to the improvement of data management processes, ensuring confidentiality and data protection.

4. Compliance and Documentation:

   • Stay updated on relevant laws, regulations, and policies related to permits and licenses.
   • Assist in the development and maintenance of standard operating procedures and compliance guidelines.
   • Monitor and ensure compliance with permit-related requirements and deadlines.

The Permit Coordinator and Office Assistant plays a vital role in ensuring the company's compliance with legal requirements and smooth office operations. They contribute to the overall efficiency of the organization by coordinating permits, providing administrative support, and maintaining accurate documentation.

Qualifications

Qualifications and Skills:

• High school diploma or equivalent; additional education or relevant certifications are a plus.
• Proven experience in a similar administrative or coordination role.
• Familiarity with permit processes and regulations is highly desirable.
• Excellent organizational skills with strong attention to detail.
• Effective communication skills, both written and verbal.
• Proficient in using office software and equipment (e.g., Microsoft Office Suite, email systems, copiers, etc.).
• Ability to multitask, prioritize work, and meet deadlines in a fast-paced environment.
• Strong problem-solving and decision-making abilities.
• Demonstrated professionalism, integrity, and discretion in handling confidential information.