Position Details
Get to Know Us!
Marshall University is a public comprehensive university with a rich history as one of the oldest institutions of higher learning in West Virginia. Founded in 1837 and named after Chief Justice John Marshall, definer of the Constitution, Marshall University advances the public good through innovative, accredited educational programs. We are located in downtown Huntington, West Virginia, with additional locations in South Charleston, Point Pleasant, Teays Valley and Beckley. Marshall University's mission, inspired by our Vision and Creed, includes a commitment to:

• Offer a wide range of high quality, affordable, and accessible undergraduate, graduate, and professional education that prepares students to think, learn, work, and live in an evolving global society.
• Create opportunities and experiences to foster understanding and appreciation of the rich diversity of thought and culture.
• Maintain a dynamic intellectual, artistic, and cultural life by promoting and supporting research and creative activities by undergraduates, graduates, and faculty.
• Contribute to the quality of life of the community, region, and beyond through applied research, economic development, health care, and cultural enrichment.
• Cultivate the development of an inclusive, just, and equitable community.

Come Meet Marshall and discover what it means to be part of the Marshall University family!
Come join our Herd!
We are committed to attracting and retaining quality faculty and staff. In doing so, Marshall University offers outstanding benefit packages to eligible employees only. (E-Class in the job posting). Marshall University Research Corporation (MURC) employees have different benefit options than those listed below.

• Work week is 37.5 hrs.
• A great highlight in December is that Marshall University employees receive almost two weeks off for Winter Break!
• Holidays - Employees receive 13 Paid Holidays
• Annual and Sick Leave - Classified Staff, Non-Classified Staff and 12-month Faculty earn up to 24 days of annual leave per year (max 360 hours) and up to 18 days of sick leave per year. ) Employee Leave
• Health Insurance - Marshall University offers health insurance through West Virginia Public Employees Insurance Agency (PEIA). There are seven (7) health benefit plans.
• Educational/Tuition Benefits - Marshall University provides tuition benefits to regular employees (after probationary period) and their dependent children.
• Retirement Plans - Marshall University offers retirement through Teachers Insurance and Annuity Association (TIAA). Full-time benefits eligible employees must participate in the mandated retirement plan (401(a)).
• Life Insurance - Basic term life insurance ($10,000) at no cost and may purchase optional life insurance coverage with pre-tax earnings.
• Wellness Programs - PEIA provides various care management programs and the Pathways to Wellness program.

We are . . . Marshall!
Position Information
Banner Position Number
000337

Position Title
Administrative Secretary, Senior

Classification Title
Admin Sec-Sr

Department
Weisberg Dept Mechanical Engineering - MU2911

Job Description

Responsible for the day-to-day administrative responsibilities of the Department of Mechanical and Industrial Engineering.
The successful applicant will provide direct support to the Chair and faculty of the department, complete travel authorizations and settlement forms, make reservations as needed, organize meetings, complete meeting minutes quickly and accurately, direct student traffic to appropriate personnel for advising and schedule appointments with the Department Chair.
The successful applicant will maintain student and departmental files and ensure information is accurate and up-to-date, place holds on student's registration, register students when needed, update student records, enter course schedules, prepare faculty advisee list and assignments in the Banner system, and develop PowerPoint presentations. Prepare correspondence and distribute for the Departmental Chair.
Successful applicants will monitor the departments' budgets, maintain Chair and conference room calendars. Prepare paperwork to hire Student Assistants and provide training for them to complete timesheets and clock in and out of the TimeClock Plus (TCP) system. Enter approvals in TCP for student assistants weekly. Conduct special projects that include pre-requisite corrections, yearly catalog proofs and edits, and place textbook orders each semester.
The successful applicant will maintain the departments' office supply inventories, order materials, supplies and equipment for labs and student capstone projects using the appropriate regulations and policies for State Pcard, MURC Pcard, MU Foundation requisitions, and entering encumbrances and requisitions in Banner, retrieve mail from the mailroom daily and other duties as assigned. The successful candidate will also assist faculty with purchases, travel and monitor budgets on Research grant funds, retrieve mail from the mailroom daily and other duties as assigned.
Location
MU - Marshall University

Salary Range
$25,600-$33,300 - Salary is commensurate with experience and internal equity

Salary Grade
3
Qualifications
Must be able to perform all essential job duties as outlined in the job description.
Required Qualifications
Education

Minimum of 18 months of education beyond high school
Experience

Two years of related work experience in a corporate or professional environment; demonstrated computer skills including Banner student and finance, HR and MURC modules, the Microsoft Suite of Products, especially MS Word, Outlook, Access, PowerPoint and Excel,
(2) knowledge and ability to use the PeopleAdmin System and Astra scheduling system.
(3) excellent communication and grammar skills with a demonstrated ability to deal with multiple tasks from a diverse group of individuals.
(4) maintain excellent professional relationships with associates, supervisors, faculty and clients. Familiarity with MU, MU Foundation and MURC policies and procedures is preferred.
Additional years of related work experience in a corporate or professional environment is desirable.
Preferred Qualifications
Education
Experience

(1) prior experience in working in a professional or executive office, (
2) demonstrated ability to use Excel and Word,
(3) Ability to work independently and efficiently while handling complete and confidential information
(4) Ability to work with a diverse group of individuals and (5) Experience with higher education a plus.
Posting Detail Information
Posting Number
MU0840NE

Open Date
01/11/2024

Close Date
Open Until Filled
Yes

Special Instructions Summary