MANATT, PHELPS & PHILLIPS LLP is one of the nation’s premier law and consulting firms known for quality and extraordinary commitment to clients & integrated, relationship-based services. We are notably progressive and entrepreneurial and are deeply committed to diversity, public service, and excellence in all we do.

Our highly prestigious national law firm has an immediate opening for a Legal Secretary in our San Francisco office supporting several Partners and Associates in our Corporate Department.

Essential Job Functions:

• Maintain calendar, coordinates attorney’s schedule, arranges domestic and international travel and makes appointments.
• Answers and screens attorney’s telephone calls, and arranges domestic and international conference calls.
• Maintain timely input of attorney timesheets into the timekeeper system.
• Moderate document production.
• Organizes and maintains file system, and files correspondence and other records.
• Assist other secretaries as needed

Qualifications:

• Minimum of 3 years experience as a Transactional Legal Secretary.
• Solid knowledge of Microsoft Office and various legal software applications. Must have exceptional knowledge of Outlook calendaring and scheduling.
• Strong interpersonal skills as this desk has heavy client-contact via telephone
• Excellent oral & written communication skills
• Must have the ability to interact with all levels of internal and external personnel.
• Must be extremely detail oriented, organized and have great follow through skills
• Must be very task oriented, work well under pressure and be able to meet deadlines
• Identifies and resolves problems in a timely manner
• Has the ability to maintain strict confidentiality
• Writes clearly and informatively; edits work for spelling and grammar, varies writing style to meet needs, able to read and interpret written information
• Strong overall administrative skills including, time sheets, travel, expense reports, copying, scanning and coordination of filing.

The base annual pay range for this role is between $75,000-$95,000. The base pay to be offered will vary and depend on skills and qualifications, experience, location and will also take into account internal equity. A full range of medical, financial and/or other benefits dependent on the position will also be offered.

EEO/AA EMPLOYER/Veterans/Disabled

Manatt is an equal opportunity employer, dedicated to a policy of non-discrimination in employment on any basis including race, color, physical or mental disability, religion, creed, national origin, citizenship status, ancestry, sex or gender (including gender identity, gender expression, status as a transgender or transsexual individual, pregnancy, childbirth, or related medical conditions), age (over 40), genetic information, past, current, or prospective service in the uniformed services, sexual orientation, political activity or affiliation, genetic or and any other protected classes or characteristic protected under applicable federal, state, or local law. Consistent with the American Disabilities Act, applicants may request accommodations needed to participate in the application process.

This employer will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each new employee’s Form I-9 to confirm work authorization.

IMPORTANT: If the Government cannot confirm that you are authorized to work, this employer is required to provide you written instructions and an opportunity to contact SSA and/or DHS before taking adverse action against you, including terminating your employment.

Employers may not use E-Verify to pre-screen job applicants or to re-verify current employees and may not limit or influence the choice of documents presented for use on the Form I-9. In order to determine whether Form I-9 documentation is valid, this employer uses E-Verify’s photo screening tool to match the photograph appearing on some permanent resident and employment authorization cards with the official U.S. Citizenship and Immigration Services’ (USCIS) photograph. If you believe that your employer has violated its responsibilities under this program or has discriminated against you during the verification process based upon your national origin or citizenship status, please call the Office of Special Counsel at 1-800-255-7688 (TDD: 1-800-237-2515).

Holly Brown