Main Purpose of Job:

This role reports to the global payroll manager and is responsible for the day-to-day administration of MSH's corporate payroll function, currently consisting of US payroll, ExPats and TCNs (collectively referred to as US Payroll).The payroll officer will be responsible to process US payroll timely and accurately and to perform the administrative duties of the function, including recording journal entries, reconciling payroll-related accounts and providing analytics regarding payroll. They will regularly assist the global payroll manager and the corporate controller, the Accounting department, and Human Resources as it relates to the payroll responsibilities. The position helps to ensure the ongoing success of the function by recommending process improvements or changes to ensure compliance. The role also serves as the main resource for supporting interrelated processes and cross-functional projects involving payroll, and as the lead point of contact for corporate payroll, provides customer-oriented support to employees and other departments. The payroll officer may also provide support to world-wide payroll process including training and support for the global services unit and guidance on third-party providers.

MAIN DUTIES AND RESPONSIBILITIES:

US Payroll processing - 60%

• Process payroll and all payroll-related journal entries, including the labor distribution entries timely and accurately for US payroll, including TCNs and ExPats (collectively described as US payroll)
• Process disability calculations
• Calculate and process one-time payments, such as bonuses, as needed
• Responsibility for the external payroll processing system and implementation of automation between HRIS system, ERP, and Payroll System or 3rd party provider.
• Perform bi-weekly analysis of portal timesheet entry completion (working with MSH's timesheet supervisors ensuring all employees complete the biweekly timesheet) and perform data entry of manual (non-portal) transactions. Track late timesheets submission and/or approval.
• Create wire transfer for TCN's, international pension plan, manual checks, and any others needed.
• Distribute paychecks to employees with new direct deposit account numbers and allowance spreadsheets on a bi-weekly basis.
• Work with the Benefits team closely to ensure that the benefits in HRB are consistent in Workday.
• Enter and reconcile allowances data for payment

Ensure the successful day-to-day administration of the payroll function - 20%

• Successfully implement and communicate any process, procedural, or regulatory changes related to the function
• Provide knowledgeable and sound guidance to all staff regarding payroll policies and procedures
• Effectively communicate and collaborate with management and employees to resolve payroll issues or problems
• Ensure compliance with payroll and tax laws, or other compliance-based requirements
• Support and assist with developing payroll policies and procedures
• Develop and maintain accurate and up-to-date process documentation
• Partner with the Human Resources team on policies and processes affecting both departments

Reconciliations and audits - 15%

• Prepare or provide GL team with cash entries for payroll related accounts, FSA, Cobra, employee contribution plans, etc.
• Perform all account reconciliations related to payroll, accruals, withholdings, salary expense, employee benefit plans, etc.
• Process year-end reconciliations and documents (i.e., W-2 forms)
• Support and respond to 401k audits, annual financial and uniform guidance audits, donor audits, internal audits, etc.
• Produce all reports needed to support and analyze payroll information including a 941 payroll reconciliation each quarter

Other duties - 5%

• Assist the Global Payroll Manager and Corporate Controller with special projects as needed

QUALIFICATIONS

REQUIRED MINIMUM EDUCATION: Bachelor's degree, or equivalent experience

REQUIRED MINIMUM EXPERIENCE: 6 years of relevant payroll and finance experience, and at least 3 years working in a multi-state payroll environment. Government contract industry experience is highly desired.

KNOWLEDGE AND SKILLS:

• Extensive knowledge of Workday Payroll is required. Experience with Deltek's Costpoint ERP preferred
• Proficient in MS Office with expertise in Excel.
• Must exhibit strong Excel skills and be comfortable utilizing different software systems to analyze and report on payroll data
• Experience collaborating with HR management to ensure accurate and timely benefits reporting and taxation
• Strong knowledge of and experience complying with local, state, and federal payroll and tax laws and withholding requirements
• International payroll experience a plus

COMPETENCIES:

• Ability to maintain confidentiality at all times and protect confidential information
• Ability to adhere to and meet time-sensitive deadlines
• Ability to multitask and manage work with shifting priorities
• Creative problem-solving skills with an analytical mind-set
• Possess strong detail-orientation with strong organizational skills
• Process and systems-oriented with project-management skills
• Exhibits strong interpersonal and communication skills with all levels of the organization
• Provides on demand training
• Performs as a team player

PHYSICAL DEMANDS:

Travel requirements: Ability to travel as needed (up to 10% time).

• Keyboard use, Pulling drawers,
• Lifting papers <10lbs.

MSH considers multiple job-related factors when determining an offer, including but not limited to, business and organizational needs, candidate qualifications, internal equity, location, and internal budget.

Salary is just one of many aspects of our total rewards package; at MSH, our goal is to provide you with a comprehensive set of competitive benefits that includes a substantial vacation, sick and holiday policies, training and development programs, competitive insurance coverage for health, vision, dental, life, short-term and long-term disability, 401k plan, Flexible Spending Account, among others.

MSH is an equal opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, sex, sexual orientation, gender or gender identity, religion, creed, citizenship, national origin, age, veteran status, or disability unrelated to job requirements. MSH will take affirmative action to ensure that qualified applicants are employed and that employees are treated without regard to their race, age, color, religion, sex, sexual orientation, gender identity, national origin, veteran and disability status. In compliance with U.S. Department of Labor Executive Order 11246, Section 503 of the Rehabilitation Act, and Section 4212 of the Vietnam Era Readjustment Assistance Act, MSH has developed and maintains an affirmative action program and plan.

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