Summary:
Magellan Jets is seeking a dynamic and industrious Staff Accountant to join our growing accounting function! The Staff Accountant will be responsible for taking the helm in auditing trips for compliance with jet card agreements and policies. After navigating this project, you'll transition to managing Accounts Receivable (AR) and Accounts Payable (AP) functions, including daily wires, bill creation, and invoicing in QuickBooks. With the support of our experienced crew, including the Accounting Manager, Chief Financial Officer, and VP of Flight Support, you'll chart a course for success in the world of aviation finance. Apply now to set sail on your career adventure with Magellan Jets!
Duties/Responsibilities:

• Conduct thorough audits of trips within the designated 3-month timeframe (October 2023 - December 2023), ensuring compliance with customer contracts and company policies.
• Review each trip meticulously, examining all relevant products and services to verify accurate charges to customers.
• Identify any discrepancies or errors in trip charges and promptly report them for resolution.
• Summarize and categorize different types of errors encountered during the audit process for reporting purposes.
• Work diligently to rectify errors and ensure accurate billing and invoicing.
• Prepare daily wires for accounts payable transactions, ensuring timely and accurate payments.
• Generate bills and invoices using QuickBooks software, adhering to established procedures and guidelines.
• Manage collections of outstanding receivables, following up with customers as necessary to facilitate payment.
• Charge customer credit cards for incidentals and additional charges, maintaining accuracy and compliance with relevant regulations.
• Assist in month end closing procedures and reconciliation.
• Collaborate with relevant teams or departments to resolve any billing or invoicing discrepancies effectively.
• Stay updated on industry regulations and best practices related to billing, invoicing, and accounts payable processes.
• Provide support and assistance to other team members or departments as needed.
• Complete assigned tasks within the anticipated timeframe of up to 6 months, ensuring timely project completion.

Skill and Abilities:

• Proficiency in QuickBooks or similar accounting software required.
• Strong attention to detail and ability to meticulously review and analyze financial data.
• Excellent organizational and time-management skills, with the ability to prioritize tasks effectively.
• Effective communication skills, both verbal and written, to interact with team members and external stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.

Education and Experience:

• 1-3 years of relevant accounting experience
• Bachelor’s Degree Preferred
• Experience with auditing processes preferred.
• Familiarity with aviation finance or related industry experience is a plus.