POSITION DESCRIPTION

Job Title: Fiscal Manager

Job Category: Management

Job Code: MGT225

Job Description

SUMMARY

An employee in this classification, under the supervision of the Director of Finance or Designee, assists Director of Finance and Assistant Director of Finance by managing and monitoring various financial programs and processes.

SUPERVISORY RESPONSIBILITIES

Supervises and orients individuals assigned to the department.

DUTIES

80%

• Implements, manages and monitors a range of activities relating to fiscal operations which may include:
• Coordinates and maintains Targeted Case Management (TCM) productivity and reporting.
• Generates weekly Ohio Department of Developmental Disabilities (DODD) Data Warehouse Provider Report, Medicaid

Billing Report, Medicaid Administrative Claiming (MAC) quarterly report.

• Generates and prepares the monthly reports for Board financials.
• Prepares and provides payroll reconciliation report.
• Researches issues or concerns and assists with reconciling, monthly reports.
• Prepares and uploads monthly budget owner reports, Service and Support Administration (SSÁ), Board Report and

Special Olympics quarterly reports to SharePoint.

• Generates reports for finance reconciliation.
• Oversees the maintenance and preparation of cost report coding and research.
• Works with and is a liaison to Board departments, Provider Agency, County Auditor, State Departments, Federal

Departments, Independent Auditor, and other County Government Agencies regarding fiscal issues when required.

• Performs sub recipient monitoring of financial operations in conjunction with agency compliance reviews.
• Oversees and maintains the billing for services provided.
• Manages and tracks grant monies.
• Manages and generates financial information and acts as Finance liaison with grant holders.
• Manages and researches errors related to Opportunities for Ohioans with Disabilities (OOD) and transportation billing.
• Ensures payments and receipts are consistent with contracts and agreements.
• Ensures Bank deposits are made timely and ACH wires are posted;
• Reconciles banking transactions when needed.
• Reconciles monthly accounts receivable receipts with QuickBooks.
• Oversees and updates internal controls (processes) as needed.
• Reviews monthly financials including but not limited to payables, receivables, receipts and TCM case notes.
• May research and communicate regarding Payment Authorization Waiver Services (PAWS) discrepancies with

Medicaid Provider, and/or Accounting Specialists.

• May serves as back up to the Medicaid Administrative Claiming (MAC) Coordinator which involves:
• Trains new and existing staff.

The Lucas County Board of Developmental Disabilities values diversity and is committed to providing an inclusive environment where every employee, individual served, family and provider is heard and respected.

• Reviews and oversees of time studies.
• Prepares timely submission of rosters, invoices and annual implementation plan.
• Monitors fiscal activities to ensure compliance with all applicable rules, regulations, laws, policies/procedures, and collective bargaining agreements.

15%

• Attends meetings, seminars and conferences, as required.
• Appraises Director of Finance or designee of problematic situations and makes recommendations for solutions.
• Assists with other fiscal administration as assigned by the Director and/or Assistant Director of Finance.
• Provides support in fiscal audit processes.
• Trains staff when needed on processes.

5%

• Performs other related duties as required.

WORKING CONDITIONS

• Position may involve exposure to individuals with medical and behavioral risks.
• Position may require evenings, weekends, and locations convenient for individuals and families.

KNOWLEDGE, SKILLS, & ABILITIES

• Ability to promote an inclusive environment for all board staff, individuals served, families, and providers.
• Knowledge and ability to operate personal computer, applications software, and basic office equipment.
• Knowledge of business and public agency practices and procedures.
• Ability to work independently.
• Effective organizational and responsive communication skills.
• Ability to establish and maintain harmonious relationships.
• Knowledge of data processing, accounting, practices and procedures.
• Knowledge of governmental laws, rules and regulations relating to the assigned functions.
• Ability to research and convert fiscal information and establish appropriate programs.
• Ability to identify problems or discrepancies and to recommend appropriate remedies.
• Skill in mathematical computations.
• Ability to collaborate and influence leadership.
• Ability to communicate clearly and concisely.
• Adherence to the principles of good management practices as outlined in the "Expectations for Effective Leadership and Management Practices"

QUALIFICATIONS, EDUCATION & EXPERIENCE REQUIREMENTS

• Associates degree in Business Administration, Accounting or related field required. and
• Five (5) years of Accounting experience, including two (2) years of experience with basic program applications, database management software and Microsoft Office Suite, and one (1) year supervisory experience
• Experience with a non-profit, or governmental agency preferred.

CERTIFICATION, REGISTRATION AND LICENSURE

• Valid Driver’s license.

TRAINING

Training as required by the Board and DODD.

OTHER

• Requires own transportation.

MUST BE QUALIFIED TO PERFORM ALL DUTIES AS ASSIGNED TO THIS POSITION.

The Lucas County Board of Developmental Disabilities values diversity and is committed to providing an inclusive environment where every employee, individual served, family and provider is heard and respected.

Job Type: Full-time

Pay: $52,000.00 - $83,000.00 per year

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to commute/relocate:

• Toledo, OH 43614: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Accounting: 1 year (Preferred)

License/Certification:

• CPA (Preferred)

Work Location: In person