Job Summary

Procures goods and services in accordance with MSD’s Procurement Regulations and Purchasing Procedures. Develops specifications and/or evaluation criteria for the competitive bid process. Solicits proposals and/or bids for the procurement of construction services, non-professional services, professional services, equipment, goods and other services of a complex nature. Develops work methods and sequences under general supervision. Actively pursues purchases from minority and women-owned businesses.

Essential Job Functions

Creates and develops bid documents for the competitive bidding process, for acquisitions of construction services, non-professional services, sole sources, cooperative purchasing equipment, and goods & services while ensuring compliance with the MSD Procurement Regulations. Develops specifications and/or evaluation criteria, advertises bid, and notifies potential suppliers. Organizes and directs pre-bid conferences and proposal evaluation committees and presents findings to management. Analyzes and evaluates bid documents, negotiates pricing, recommends bid award and creates/generates purchase orders. Utilizes electronic bid management tools to advertise, accept and evaluate bids. Monitors bid expiration dates and the bid renewal process to ensure continuation of assigned contracts. Conducts analysis using the Producers Price Index, Consumer Price Index or other indexes as required. Facilitates performance and/or payment issues between suppliers and MSD end-users. Procures assigned commodities for the purpose of ensuring the availability of goods and services as needed. Prepares documentation such as reports and correspondence to communicate information and maintain vendor relations and maintain accurate information for the bid file. Engages with prospective minority and women-owned businesses to encourage participation in MSD’s Supplier Diversity Program for potential procurement of goods and services. Engages with prospective small businesses to encourage participation in MSD’s Small Business Enterprise Program for potential procurement opportunities. Follows through on purchase orders resolving delivery problems, quality or quantity discrepancies, invoice pricing issues and approval of billed freight. Engages in continuous effort to improve operations, decrease turnaround times, streamline work processes and works cooperatively with other departments. Establishes and maintains the electronic material master file in SAP to ensure data integrity. Prepares and leads various informational/training sessions conducted for the benefit of MSD employees including those within and outside of the procurement department regarding procurement topics. Performs other related duties as assigned.

Knowledge, Skills and Abilities Necessary to the Work

Knowledge of procurement techniques and practices including the Kentucky Model Procurement Code and MSD Procurement Policies; knowledge of competitive bidding processes; knowledge of accounting, inventory control, shipping and receiving; knowledge in negotiation ethics; skill in buying and expediting purchases; skill in oral and written communication; skill in operating a PC and associated Windows environment software (e.g. Microsoft Office Suite); skill in electronic bid management tools; skill in exercising tact and diplomacy; ability to collect, organize and analyze data; ability to utilize the SAP system as it relates to procurement; ability to exercise judgment and discretion.

Minimum Requirements

Bachelor degree in business administration, accounting, finance or a related field; three or more years of procurement experience; an equivalent combination of education and experience may be substituted. Procurement certification from one or more of the following certifying entities is preferred: Certified Public Purchasing Buyer (CPPB), Certified Public Purchasing Officer (CPPO), Certified Professional in Supply Management (CPSM), and/or Accredited Purchasing Practitioner (APP). Must possess a valid driver’s license. Must have safe work and driving habits.