Position Summary

We are seeking an administrative assistant to join our fast-growing, highly energetic commercial real estate firm located in the heart of Downtown OKC near plenty of local restaurants, coffee shops and music venues! The Property Management Administrative Assistant is responsible for providing listing support to our agents, managing the listing process, and maintaining consistent communication with current and potential customers and tenants. The Property Management Administrative Assistant will also perform some general office management duties as assigned.

Essential Functions and Competencies:

To perform the job successfully, an individual should be able to answer “YES!” to the following questions:

• Does performing market research to find trends and increase revenue excite you?
  • • Perform lead generation and market analysis to reduce vacancy rates, increase new listings and add new clientele to the firm’s portfolio.
    • Analyze the efficacy of various marketing & research tactics to create replicable processes.
• Is your attention to detail something that others notice about you?
  • • Proactively seek to complete the project with minimal supervision and anticipate the manager’s replies or requests.
    • Reviews contracts for discrepancies, notice the micro details that others may miss.
• Do you have a creative eye that captures an audience’s attention?
  • • Create engaging marketing materials to use on social media accounts, newsletters, flyers, and other promotional material.
• Do deadlines scare you – or do you thrive on successfully completing projects on time and navigating changing priorities?
  • • Successfully complete projects using strong organizational and time-management skills.
• Have people described you as someone who exudes positivity and professionalism?
  • • Provide helpful information to prospective clients and direct callers to appropriate personnel.
    • Present a positive image of the firm in all communication using strong grammar skills and engaging correspondence.
• Does a lively office environment where we try new restaurants, win Halloween costume contests, and actively seek continuing education – interest you?

Required Skills and Qualifications

Required Skills:

• A “Yes!” answer to the questions above.
• Strong experience with Microsoft Excel and other MS Suite platforms.
• Aptitude for learning new software and systems, quick typing speed and navigation of a computer.

Education and Experience:

• High School diploma required; Associate’s degree preferred
Livingston Properties offers a comprehensive benefits package including medical/dental/vision insurance, company paid life and short term disability insurance and a matched 401k. Livingston Properties is an Equal Opportunity Employer.