Description

POSITION SUMMARY:

Responsible for assisting in all areas of maintaining the Materials Management Department including handling and delivery of supplies necessary for all departments.

PRIMARY RESPONSIBILITIES & AUTHORITIES:

1. Assists in purchasing supplies for all department areas of the hospital and managing the flow of supplies from acquisition to disposition.
2. Assists in inserting procurement and disbursement information of purchase orders into the computer to have records of such transactions.
3. Responsible for maintaining materials management computer inventory system. This includes creating purchase orders for vendors and sending orders via computer, phone, fax, or email as well as receiving and the processing of purchase orders. Also, processing department requisitions in the inventory system to maintain accurate inventory counts.
4. Responsible for maintaining and making changes to supply items in the item master of the inventory system.
5. Responsible for verifying packing slips match purchase orders to identify any discrepancies.
6. Assists Director with verifying any invoice discrepancies and matching invoices to packing slips/purchase orders for payment. Resolves with Accounts Payable.
7. Assists in following up on back orders and delivering delays and notifies appropriate department areas.
8. Responsible for filing of purchasing documents in an open filing system and in a file for completed transactions.
9. Assists Director with handling adjustments with vendors regarding returns, purchase order discrepancies and ensures that appropriate credit is received.
10. Provides proper movement and delivery of supplies and ensures receipt to respective requesting and restocking departments. Requires a lot of physical activity and lifting.
11. Ensures that all items are properly maintained on shelving in storeroom.
12. Adds new stock to the inventory as it arrives and is received.
13. Delivers both emergency and non-emergency supplies upon request.
14. Participates in periodic and annual storeroom physical inventory counts and responsible of data entry of these counts into the computer.
15. Daily restocks and completes inventory of all departmental supply carts.
16. Attaches charge tickets to all chargeable items to ensure proper charging.
17. Receives, examines, records and stores shipments from carriers and prepares items for shipping returns and/or express shipments.

1. Stocks and directs freight to its proper stores and/or department location daily, requiring lifting and handling of heavy boxes.
2. Maintains neat and orderly stores and work area, as well as appearance. Responsible for continuous monitoring for expiration dates on supply items and taking expired items out of inventory system as well as notifying departments of expired items.
3. Treats each patient, visitor, employee and others with compassion and courtesy.
4. Maintains supply charges to various outside clinics.
5. Must be willing to occasionally be called in for emergency supply needs which may include weekends.

OTHER DUTIES AND RESPONSIBILITIES:

Other duties as assigned by Materials Management Director or CFO.

MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS, ABILITIES):

1. High School diploma required.
2. Good communication skills necessary.
3. Good computer skills required.
4. Knowledge of healthcare organization setting and medical supplies preferred.
5. Must be neat in appearance and maintain a professional attitude.
6. Must be able to work in a fast-paced manner to unload and get supplies stocked where needed.

OTHER SPECIAL REQUIREMENTS (LICENSES, CERTIFICATIONS, REGISTRATIONS, ETC.)

None

PHYSICAL DEMANDS:

Must be physically fit to handle daily general physical activities such as lifting, stooping, bending, walking, putting items onto or off of shelves, etc. Must be able to lift up to 50 lbs. May be stressful at times with multiple departments needing supplies. Ability to work in a fast-paced manner to unload and get supplies stocked where needed. Sitting at desk required for some job functions and typing required for computer work.

WORK ENVIRONMENT:

Materials management employees work in a well-lighted area. Materials management will need to take required breaks. Materials Management will observe all safety rules.

Qualifications