POSITION SUMMARY:

Responsible for assisting in all areas of maintaining the Materials Management Department.

PRIMARY RESPONSIBILITIES & AUTHORITIES:

• Assists in purchasing supplies for all department areas of the hospital and managing the flow of supplies from acquisition to disposition.
• Assists in inserting procurement and disbursement information of purchase orders into the computer to have records of such transactions.
• Communicates purchase order processing by computer, phone, fax, or a mailed order daily.
• Responsible for maintaining general stores inventory. This includes receipts and the processing of purchase orders.
• Responsible for verifying any invoice discrepancies and matching invoices to packing slips/purchase orders for payment. Resolves with Accounts Payable.
• Follows up on back orders and delivering delays and notifies appropriate department areas.
• Responsible for filing of purchasing documents in an open filing system and in a file for completed transactions.
• Handles adjustments with vendors regarding returns, purchase order discrepancies and ensures that appropriate credit is received.
• Provides proper movement and delivery of supplies and ensures receipt to respective requesting and restocking departments.
• Ensures that all items are properly maintained on shelving in storeroom.
• Adds new stock to the inventory as it arrives and is received.
• Delivers both emergency and non-emergency supplies upon request.
• Participates in periodic and annual storeroom inventory.
• Daily restocks and completes inventory of all departmental supply carts.
• Attaches charge tickets to all chargeable items to ensure proper charging.
• Receives, examines, records and stores shipments from carriers and prepares items for shipping returns and/or express shipments.
• Stocks and directs freight to its proper stores and/or department location daily.
• Maintains neat and orderly stores and work area, as well as appearance.
• Treats each patient, visitor, employee and others with compassion and courtesy.

OTHER DUTIES AND RESPONSIBILITIES:

Other duties as assigned by Materials Management Director or CFO.

MINIMUM QUALIFICATIONS (EDUCATION, EXPERIENCE, SKILLS, ABILITIES):

• High School diploma required.
• Good communication skills necessary.
• Good computer skills required.
• Knowledge of healthcare organization setting and medical supplies preferred.
• Must be neat in appearance and maintain a professional attitude.

OTHER SPECIAL REQUIREMENTS (LICENSES, CERTIFICATIONS, REGISTRATIONS, ETC.)

None

PHYSICAL DEMANDS:

Must be physically fit to handle daily general physical activities such as lifting, stooping, bending, walking, putting items onto shelves, etc. Sitting at desk required for some job functions. Typing required for computer work.

WORK ENVIRONMENT:

Materials management employees work in a well-lighted area. Materials management will need to take required breaks. Materials Management will observe all safety rules.