Description

About LiveTrends Design Group

LiveTrends Design Group (LTDG) is the leading design company within the global home décor industry. At LiveTrends we deliver inspiration and joy to over 10 million homes a year by combining two timeless forces, Nature and Art, into unforgettable home decor. Through constant innovation, creativity, and exceptional design we provide retail market leaders across North America and Europe with products and services that are changing the industry. All three of LTDG brands (LiveTrends, Urban Jungle, BeYou) are currently available at retailers such as Lowe’s, Kroger, Target, Costco, Trader Joe’s, Wegmans, and many more.

POSITION OBJECTIVES:The Office Administrator role is a critical position that requires strong organizational, leadership, and communication skills. This role will require proficiency in handling multiple tasks, managing projects and collaborating with various departments to maintain a well-functioning and productive office environment.

Requirements

SPECIFIC ACCOUNTABILITIES

• Administrative Support

o Provide administrative support to various departments and the Executive Team.

o Establish and maintain efficient office procedures and workflows, ensuring that they are followed consistently.

o Handle and priorities incoming correspondence, emails, and phone calls.

o Maintain and organize records, files and other documentation.

o Communication and Coordination

o Schedule and coordinate meetings, conferences and events.

o Prepare and distribute internal announcements, memos and other communications.

o Greets clients, visitors, and guests; determines the purpose of each person’s visit and directs or escorts him or her to the appropriate location.

• Facility and Resource Management

o Manage office facilities, ensuring a safe, clean and productive working environment.

o Oversee office supplies and equipment inventory, and reorder as necessary.

o Ensure that offices are restocked with sample products and accurately reflect our branding and overall office aesthetic.

o Coordinate with vendors and service providers to ensure the smooth running of office services, including maintenance, cleaning and IT support.

• Financial Management

o Collaborate with the finance department to track office expenses and manage the office budget.

o Monitor and control office expenditures to optimize costs.

• Event Coordination and Travel

o Assist in planning and coordinating office events, parties and celebrations.

o Purchase and distribute gifts for milestone celebrations (births, retirements, birthday, etc.)

o Travel to local mailing facilities to pick up mail, documents, and/or packages.

o Make deliveries to our other facilities or distribute items to appropriate departments.

o Organize travel arrangements for employees, including flights, accommodations, and transportation.

SPECIFIC SKILLS & REQUIREMENTS

• Associate degree in human resources, Business Administration, or related field required.
• A minimum of 5 years of office experience preferred.
• Excellent communication, interpersonal, negotiation, and conflict resolution skills.
• Excellent organizational skills and attention to detail.
• Ability to act with integrity, professionalism, and confidentiality.
• Proficient with Microsoft Office Suite or related software.
• Bi-lingual in Spanish required.

Benefits:

• Competitive pay structure
• Matching 401k
• Medical insurance and additional health benefits
• Paid time off and paid holidays throughout the calendar year
• Onsite gym
• Sabbatical

(Preferred Local Candidates)

This position is available immediately.

To Apply: https://recruiting.paylocity.com/recruiting/jobs/Details/2350630/Livetrends-Design-Group-LLC/Office-Administrator

LiveTrends is proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration without regard to race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non-merit-based factors, or any other protected categories protected by federal, state, or local laws.

In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.

LiveTrends does not accept unsolicited resumes from search firms or any other vendor services. Any unsolicited resumes will be considered property of LiveTrends and no fee will be paid in the event of a hire.

Disclaimer: “We do not advertise, recruit nor hire via Google Hangout. We do not request confidential information via email.” Any and all correspondences will come from an official “@livetrends.com” e-mail and that all candidates in any recruitment process will complete an in-person interview at our corporate office in Central, FL.