Position Objective and Responsibilities

Job Title: Executive Assistant

Hours: 20-40 hrs a week

Compensation: $42.00 - $48.00 Per Hour

Healthcare / Benefits : No

Location: Hybrid - In Office / At Home

Position Objective

To help facilitate the continued growth of the companies, by working closely with the President to maintain company files, processes, & overall administrative organization. To alleviate tasks which prevent the President from focusing on overall business strategy, business development, and customer/vendor relationships.

Requirements:

• MOST IMPORTANT - The ability to effectively deal with people, different personality types, etc..
• 5 years working at a similar capacity in a similar position. (Assistant)

Skills Required:

• Highly Effective Communication Skills.
• Extremely Detail Oriented and thorough.
• Overall Tech Savvy with all Modern S/W & Business Tools. ie: Google Products, Etc..
• Proficient with the latest computer systems, software, & cloud based systems.
• Time Management and being overall efficient skills are a must.
• Interviewing & hiring skills is a plus.
• Vendor relations and good negotiation skills.

Daily Tasks

• Organizing and maintaining all company files.
• Organizing and maintaining the President's Calendar, Booking Appointments, Etc..
• Vendor Management on BOTH Personal & Business Side.
• Paying Bills and reviewing them for accuracy.
• Setting up new customers & vendors with onboarding paperwork.
• Implementation of systems & processes as it relates to administrative processes.
• Filing State & Gov tax forms, communication with IRS, NJ, Etc..
• Working with the owners Accounting Firm on administrative topics.
• Balancing & Reconciliation of bank Accounts & Credit Cards.

Position requires assisting the President with personal matters such as:

• Paying bills, scheduling maintenance appointments. (Oil Change, Pool Etc..)
• Booking flights.
• Running errands. (DMV, Bank Deposits, Etc..)
• Hire service companies lawn care, pool cleaning etc...

Job Types: Full-time, Part-time

Pay: $42.00 - $48.00 per hour

Benefits:

• Paid time off

Schedule:

• Monday to Friday

Education:

• High school or equivalent (Preferred)

Experience:

• Microsoft Excel: 1 year (Preferred)
• Microsoft Powerpoint: 1 year (Preferred)

Work Location: In person