Job Title Student Data Coordinator

Reports To Head of School

Status: Full-Time, Non-Exempt

Job Overview:

The commitment of the LIFE Male STEAM Academy to the students and families that it serves is demonstrated in the name as we seek to develop young men who will Live Intelligently Fulfilling Expectations. The Student Data Coordinator has the responsibility to communicate, organize and collect data for District, State and Federal Reporting as mandated by law and maintain accurate data, manage Student Information Systems and coordinate operations within Child Accounting and PIMS. Considering the uniqueness of a culturally diverse building that is single-gender and STEAM focused, the Student Data Coordinator shall be highly collaborative with all other stakeholders.

Qualifications:

1.An earned Associates Degree in Business, Computer Science, Information Technology or related field or higher from an accredited institution or 3-5 years of experience with database structures, transferring, summarizing and reporting demographic data

2.Experience with analyzing data, online applications, and importing/exporting to build reports and data tables

3.Experience with PIMS/SIMS, Child Accounting, and State/Federal reporting is preferred

4.Exceptional people skills, positive attitude; Must be courteous and able to deal effectively with people

5.Must appropriately handle confidential information as required by State and Federal regulations

6.Must be able to work as a member of a team

7.Must be able to cooperative, congenial and service-oriented

8.Ability to work in an environment with frequent interruptions.

9.Ability to follow written and verbal directions and give direction to other

10.Ability to complete tasks with minimal supervision

11.Ability to read, write and do complex computations

12.Ability to use correct grammar, sentence structure and spelling

13.Ability to organize setting to efficiently accomplish tasks

14.Ability to work independently and make work-related decisions

15.Ability to exercise good judgment in prioritizing tasks

16.Good listening skills, and the ability to process information given by others; ability to work well individually and as part of the team

17.Ability to perform accurate assessments of students

18.Skill in organizing, facilitation, and/or presenting at school training sessions

19.Thorough knowledge of current, researched-based, best practices in school counseling and the PA Standards that govern them

20.Excellent organizational, written, verbal communication, and presentation skills

21.Regular attendance is required

22.Required background checks

23.Required TB Test

24.Valid PA Driver’s License

25.Proof of U.S. Citizenship or legal resident status

Duties and Responsibilities:

1.Child Accounting systems; State and Federal Reporting; Voucher Enrollments

2.Coordinate all aspects of PIMS as it relates to students, staff, courses, safe schools, special education counts, CTE, Title I, athletic opportunities, verifying and obtaining PA Secure Id’s, and extraction of student data for federal and state reporting

3.Ensure accuracy of information presented in the District’s Student Information System, student registration, and PIMS reporting through continuous communications with key school and district personnel

4.Coordinate data entry/data maintenance, process development, documentation, and data correction for federal and state reporting

5.Serve as the point of contact for PIMS reporting and related issues

6.Work with Student Information System vendors in handling changes to PIMS reporting requirements

7.Maintains current knowledge of PIMS requirements by reviewing and interpreting PIMS manuals and guidelines concerning data requirements and serves as communicator to key personnel

8.Coordinate with IT Department to ensure automation links student demographic information including lunch programs, transportation, special education, and school notification systems

9.Provide direct support and training to schools in the use of the Student Information Systems

10.Work collaboratively with the Business Office, Special Education Department, and Home and School Visitor for student services and educational placements

11.Maintains knowledge of current School Code and BEC’s pertaining to Child Accounting

12.Coordinate student registration and enrollment by activating new students and processing withdrawn students to accurately reflect the District’s student enrollment

13.Build and maintain all District calendars in the Student Information System

14.Print and distribute quarterly attendance reports for all school buildings to verify and update information as needed

15.Review child accounting membership and data reports for accuracy

16.Maintain records and review billing of student placements, tuition status, foster status, and consortium membership; 16. Prepare third day and monthly enrollment reports

17.Serve as Registrar, verifying and processing enrollment documentation

18. Voucher Enrollment: a) Track enrollment, withdrawals, and membership; and b) Review and approve billing statements for accuracy

19.Assist Administrative Assistant(s) under unusual circumstances of exceptional workload requirements with the prior approval of the responsible administrator

20.Perform other duties as assigned

21.Engage in professional learning as necessary to effectively perform all responsibilities of the position

22.Participate and engage in all school activities

PHSYICAL REQUIREMENTS: Travel to school district(s) buildings; Frequent walking throughout various areas; Often sitting at a desk for extended periods; Standing for limited periods of time; Frequent bending, stooping, twisting, reaching, grasping, sitting and typing; Moderate moving from 15 to 50 pounds; Some carrying – ability to lift and carry up to 50 pounds; Manual dexterity to use office equipment; and Repetitive movement of fingers and hands for keyboarding; sensory abilities of Visual acuity to read correspondence and a computer screen; Auditory acuity to be able to use telephones; and Ability to speak clearly and distinctly.