The Accounts Payable Representative classifies and records numerical data to keep financial records complete and ensures accuracy of figures, calculations, and postings of transactions.

This position compiles data, computes fees and charges, and prepares invoices for billing purposes.

Responsibilities

• Processes all accounts payable in accordance with Our client's policies on purchase orders, contracts, vendor invoices, etc.
• Assists and supports the supervisor with various cash control schedules and procedures as well as other duties as requested in accordance with policy.
• Coordinates with Purchasing Department regarding items on the match exception list to ensure any match exception is reconciled.
• Assists vendors and departments with inquiries regarding payment status of invoices.

Completes all accounts payable posting and accrual responsibilities in accordance with the monthly financial statement close schedule.

• Performs timely resolution of both internal and external customer inquiries as required via email and phone.
• Reviews vendor statements for open balances and requests copies of outstanding invoices and credits.
• Performs duplicate payment audits, documents reasons and communicated to management the results / reasons to ensure training is conducted to prevent future occurrences.
• Reconciles vendor payment / s to explanation and accuracy.
• Maintains and utilizes all written policy and procedures implemented within the Accounts Payable department.
• Updates Vendor files with W9 information to ensure proper recording of 1099 forms.
• Performs stops payments and reissues as required and within company policy.
• Enter credit memos as required for refunds, overpayments, duplicate payments.
• Supports the month-end invoice posting process by assisting in invoice entry.
• Establishes payment arrangements with vendors and monitors to ensure payment was received within policy.
• Monitors to include adjust and create monthly recurring vouchers for contract and lease requests / agreements.
• Research and identify returned checks as required.
• Code checks to proper GL / Dept as received- Coordinate with Patient refunds on returned checks.

Qualifications

Education, Knowledge, Skills and Abilities Required :

• Associate's degree or equivalent years of experience in a related Finance field.
• Two or more years' experience in Accounts Payable
• In depth knowledge of the accounting / payables process.
• Experience in analyzing AP payment issues and following up to conclusion.
• Experience working with ERP Accounting Systems like Peoplesoft, SAP, Oracle
• Proficient in Microsoft office suite ( Excel, Word, PowerPoint, Outlook, etc.).

Benefits include :

Medical, Dental, Vision Insurance

Learning and Development Programs

Vacation / PTO

Retirement Plans

Pay Details : $50, to $55, per year

Search managed by : Elena Platt