Job Summary

The Paralegal provides professional legal support service as directed by the SVP General Counsel and/or his/her designee and performs a variety of legal-related and administrative support tasks, including without limitation conducting legal research, drafting legal and business communications, preparing draft agreements and legal documents, facilitating the review and revision of business documents and maintaining electronic and hard copy filing systems. The Paralegal also provides administrative support, with focus on document management, filing and corporate record keeping. The person in this role is also responsible for coordinating meetings, managing schedules, interfacing with clients as directed, and performing special projects as requested.

Minimum Qualifications

• Minimum Education: High School Diploma or GED;

• Minimum Years of Experience: 5 Years of experience in a law firm, in-house legal department, or other office environment where the majority of the work was legal in focus
• Substitutable Education & Experience: None
• Required Certifications/Licensure: None
• Required Training: Skills in computer applications and ability to operate legal data base management programs;

Essential Functions

• Organize documents and coordinate document productions. Conduct the date-stamping, redaction, duplication and indexing of documents. Set up and maintain files which are organized chronologically, numerically and/or by subject matter. Work with SVP General Counsel and/or his/her designee on electronic productions. Under the guidance of a SVP General Counsel and/or his/her designee, categorize documents by subject matter, prepare a chronology of facts and create production charts.
• Conduct various document searches and factual research. Create and maintain internal databases, run searches on internal and external document databases and systems, cull relevant information from a variety of resources such as newspapers, magazines, libraries, case documents and trade associations. Gather and analyze research data, such as statutes, decisions, legal articles, codes, and documents.
• Investigate facts and law of cases to determine causes of action and to prepare cases.
• Prepare witness and matter materials for case preparation. Organize interview memos, digests and other relevant documents for legal counsel review and case preparation.
• Prepare for and attend depositions. Under SVP General Counsel and/or his/her designee supervision, gather and prepare documents relevant to the deponent, organize exhibits, take notes and handle exhibits during the deposition, and digest transcripts to summarize highlights of a proceeding.
• Motion practice. Pull relevant documents, proofread papers, organize exhibits and create document indices in the preparation of motion filing.
• Court filings. Work with legal counsel in the preparation and filing of all court documents. Create, bind and distribute both file and courtesy copies. Organize the briefs, exhibits and appendices.
• Act as liaison among various internal departments as well as with outside agencies. Oversee the progress of documents through litigation support departments, order transcripts from reporting services, and fulfill requests from outside counsel and others.
• Prepare for and attend trials. Organize exhibits, files and all other supporting documents, coordinate trial set-up and logistics, assist attorneys in the courtroom by taking notes, handling exhibits, and marking documents referred to by legal counsel, assist in the preparation of witness testimony and serve as liaison between trial attorneys and in-house staff.
• Keep and monitor legal volumes to ensure that law library is up-to-date.
• Effectively prioritize tasks of greatest significance to the organization and work issues to closure.
• Review, analyze and redline agreements and other documents in preparation for attorney review.
• Manage Contract flow from the legal department perspective as directed by SVP General Counsel and/or his/her designee.
• Listen attentively and build consensus in group settings.

Duties & Responsibilities

• Record sensitive information in an appropriate manner and indicate that certain information is attorney-client privileged as appropriate.
• Maintain confidentiality of matters.
• Maintain professional relationships.
• Initiate communication with supervisors and peers as needed.
• Transmit information appropriately over telephone, pagers, and other communication devices.
• Accept assignments based on volume, acuity, needs, and the qualifications and competencies of self and of other staff members.
• Collaborate with other members of the Legal Department and coordinate activities across the system.
• Work with others as needed to timely complete work.
• Seek advice and involvement from assigned attorney(s) and the Legal Department as needed.
• Report to work on time and as scheduled.
• Work after hours as needed to complete special projects.
• Performs all other duties as assigned.