3 TORP 3113 Admin III Jobs in Rockville, MD

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TORP 3113 Admin III

Lewis-Price & Associates, Inc.

Rockville, MD | Full Time

$51k-63k (estimate)

4 Months Ago

Admin Asst. II - NIH NIAID/OSMO/OAS/OEAB - TORP 3037

LTSI - Laredo Technical Services, Inc.

Rockville, MD | Other

$49k-61k (estimate)

11 Months Ago

Sr. Admin Asst. - NIH National Cancer Institute - Shady Grove - TORP 3035

LTSI - Laredo Technical Services, Inc.

Rockville, MD | Other

$59k-73k (estimate)

0 Months Ago

TORP 3113 Admin III

$51k-63k (estimate)

Full Time | IT Outsourcing & Consulting 4 Months Ago

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Lewis-Price & Associates, Inc. is Hiring a TORP 3113 Admin III Near Rockville, MD

1. SCOPE

The following tasks are within the Labor Category Description for Administrative Assistant Level 3. The contractor will have a wide range of responsibilities and will...

Coordinate day-to-day office operations and provide administrative support for ODSET Director and staff, including scheduling, answering phones, greeting visitors, organizing, and prioritizing tasks and responding to written communications.

Coordinate meeting calendar for ODSET Director.

Assist the ODSET Director in coordinating issues related to the staff and resources of the office.

Process and schedule conference room requests; maintain the electronic calendars for OCICB conference room.

Assist with the preparation of documents including travel, timekeeping, work orders, acquisitions, training requests, mobile device orders, telecommunication orders, etc. for assigned program areas for completeness and compliance with policies and procedures. Utilize NIH automated systems for processing administrative documents.

Complete special projects for ODSET senior staff, which may require researching readily available resources or entering information into government systems/databases (e.g., SharePoint).

Demonstrate competencies in multi-tasking, prioritizing, critical thinking and oversight coordination of multiple simultaneous complex projects.

Coordinate communications among staff to facilitate the efficient flow of information related to projects and program activities, including tracking, and recording incoming and outgoing documents. Coordinate office-related meetings including preparing agendas and/or handouts, handling logistics as requested.

Assist in maintaining records (time, travel, and training expenditures) for ODSET’s ORISE/Data Science Fellows.

Prepare or provide program assistance with preparation of routine procurement documents. Initiate orders for office supplies, equipment, and services, obtain quotes, write justifications, obtain clearances, etc.

Review acquisition requests for proper documentation, justifications, quotes, etc. and compliance with policies and regulations. Research and track orders to ensure timely delivery.

Assist in the resolution of unpaid invoices by researching missing and incomplete orders. Notate appropriate receiving information on invoice or requisition, maintain and distribute copies to AO or purchasing agent after receipt of goods and services. Enter receiving of goods and services into AMBIS within 7 days of stamped receiving date.

Coordinate with Administrative Officers and Technicians, program staff, and Office of Cyber Infrastructure and Computational Biology for computer hardware, software, and peripheral procurement and process all necessary procurement documentation.

Coordinate with Administrative Officers and Technicians, program staff, and Office of Research Operations for office and lab renovations and relocations and process all necessary documentation.

Prepare and create travel authorizations and vouchers using Concur Government

Edition (CGE), the NIH travel system. Provide all the required and completed travel documents to the Administrative Officer in compliance with NIAID and NIH travel policies.

Maintain work files and related communication in shared files or on the SharePoint site. Generate and maintain tracking and supporting documents of renewable service agreements, such as maintenance agreements, software licenses, subscriptions, etc. for assigned program areas.

Assist with the management and inventorying of assigned program’s government owned property including securing property passes, maintaining logs, locating equipment, confirming decal numbers, researching status of items, etc. Maintain an inventory of all centrally used supplies and replenish stock, as necessary. Ensure adequate paper and ink supply daily in copies and fax machines.

Provide controlled correspondence support including creating file folders, making and collating copies, etc.

Provide additional administrative-related project support.

Assist with the onboarding of new staff members and contractors by coordinating phone lines, space, setting up equipment, and providing access to the necessary systems. Coordinate building information as well.