Job Description

Job Title: Payroll/HR Specialist

Departments: Human Resources

Reports To: Chief Human Resources Officer

FLSA Status: Non-exempt

Expectations for All Team Members: Supports Legends Bank’s Mission, Vision, and Values by demonstrating the following characteristics and behaviors with team members, customers, and communities we serve.

L – Lead; E – Engage; G – Grow: E – Excel; N – Notice; D – Do; S - Serve

Summary/Purpose:

The Payroll/HR Specialist is responsible for all aspects of the payroll function to include bi-monthly payroll, timecard processing through the bank’s processing provider, making the appropriate GL accounting entries, preparing appropriate government reporting, and providing support to the Human Resources department related to benefits, new hire onboarding, payroll, time and attendance, recordkeeping and HR & Bank policies and procedures. Due to the nature of this department, the Payroll/HR Specialist must have a high level of diplomacy, discretion and confidentiality.

Essential Duties and Responsibilities: include the following. Other duties may be assigned.

• Prepares and processes multiple payrolls on a bi-monthly basis. Each payroll must be processed on time, accurately, and in compliance with government regulations for salaried, commissioned, and hourly employees.
• Assists in onboarding of new hires providing HR orientation, collecting appropriate new hire documentation, and using the bank HRIS system to input new hire information.
• Establishes and ensures accuracy of federal, state and local taxes, social security contributions, employee benefit contributions, fringe benefits, garnishments and other deductions of employee pay.
• Analyzes and responds to inquiries from employees regarding paycheck amounts, deductions, leave accruals, direct deposit, and other concerns.
• Researches and gathers required documents to set up required tax accounts in new states of potential remote employees.
• Maintains, updates, and audits employee files on a continual basis to verify accuracy and completeness of employee documentation to include signatures, deductions, W4 and benefit information, background/credit check, job description, application, etc.
• Handles Workers Comp Claims and reporting.
• Handles Unemployment Claims.
• Processes wage garnishments and child support requests communicating to the appropriate parties involved.
• Updates employee information and maintains accurate employee databases in the HRIS system.
• Scans and attaches employee documents to employee files in the payroll system.
• Reconciles all payroll accounts by resolving any payroll discrepancies.
• Prepares and processes payroll GL entries in a timely manner and ensures they are reviewed for accuracy.
• Responsible for pulling and creating various payroll reports from the HRIS system.
• Ensures all quarterly end of year reporting is complete to include ACA, W2, 1095-C, 941 and 5500 reporting.
• Develops and maintains payroll procedures using the bank’s HRIS system.
• Assists in providing accurate detail information for auditors as necessary to ensure compliance during bank audits.
• Working knowledge of wage & hour laws and state and federal taxes.

• Follows and helps to ensure others follow all bank policies and procedures.
• Tracking and recording of all accrued leave utilizing PayCom.
• Attends and participates in training courses/certifications to advance job/customer service and products knowledge.
• Assists with special projects and other duties as needed for the department.

Required Skills and Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong multi-tasking skills and great attention to detail.
• Proficient in Microsoft Office Suite; math, problem solving, and ten key skills.
• Excellent organizational skills with a customer service mindset.
• Communicates effectively both written and orally, is engaging and enjoys collaborating with the team.
• Experience working with HRIS systems – payroll and HR; preferably with PayCom.
• Must enjoy teaching/training others with patience and kindness.
• A team player working well with others and flexible in working hours; may have extended hours from time to time.
• Proactive and self-directed with the ability to prioritize.
• Must report to work promptly and regularly as according to work schedule.
• Must be able to work with different personality types effectively.
• Must be professional and calm under pressure.
• Ability to deliver results under challenging deadlines.

Education:

High School diploma required with a minimum of 2 years’ experience in payroll processing. Bachelor’s degree preferred.

Physical Demands/Working Conditions:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position.

• While performing duties of position, employee is regularly required to sit, talk and hear; there is some standing and walking.
• Requires regular use of hands, arms, and fingers.
• includes some bending, reaching and occasionally lifting and/or moving up to 30 lbs.
• Specific vision abilities required by this job include close, distance, color, depth perception, peripheral vision, and the ability to focus.
• The noise level in the environment is usually minimal.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required Skills and Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Strong multi-tasking skills and great attention to detail.
• Proficient in Microsoft Office Suite; math, problem solving, and ten key skills.
• Excellent organizational skills with a customer service mindset.
• Communicates effectively both written and orally, is engaging and enjoys collaborating with the team.
• Experience working with HRIS systems – payroll and HR; preferably with PayCom.
• Must enjoy teaching/training others with patience and kindness.
• A team player working well with others and flexible in working hours; may have extended hours from time to time.
• Proactive and self-directed with the ability to prioritize.
• Must report to work promptly and regularly as according to work schedule.
• Must be able to work with different personality types effectively.
• Must be professional and calm under pressure.
• Ability to deliver results under challenging deadlines.