Job Title : Entry Level Accounts Payable Specialist

You will be responsible for verifying and reconciling invoices, processing payments, and assisting in maintaining vendor accounts.

This position offers an excellent opportunity for individuals looking to start their career in accounting and finance, providing valuable hands-on experience in AP processes and procedures.

Key Responsibilities :

• Invoice Processing :
• Receive and review incoming invoices for accuracy, completeness, and appropriate approval.
• Code invoices to the correct general ledger accounts and cost centers.
• Enter invoices into the accounting system for processing.
• Payment Processing :
• Prepare and process payment batches, including checks, wire transfers, and electronic payments.
• Ensure timely and accurate payments to vendors while adhering to payment terms and discount opportunities.
• Reconcile payments and resolve any discrepancies with vendors or internal departments.
• Vendor Management :
• Maintain vendor accounts, including accurate records of contact information, payment terms, and account balances.
• Respond to vendor inquiries regarding payment status or discrepancies in a timely and professional manner.
• Assist in the setup of new vendors and the maintenance of vendor files.
• Reconciliation and Reporting :
• Reconcile accounts payable transactions to ensure accuracy and completeness.
• Assist in the preparation of month-end and year-end closing activities related to accounts payable.
• Generate reports and provide analysis as needed to support decision-making processes.
• Compliance and Internal Controls :
• Ensure compliance with company policies and procedures, as well as relevant accounting standards and regulations.
• Assist in the implementation and maintenance of internal controls to safeguard company assets and prevent fraud.
• Participate in audits and assist in providing documentation and explanations related to accounts payable processes.

Qualifications :

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle).
• Effective communication skills, both written and verbal, with the ability to interact professionally with vendors and internal stakeholders.
• Ability to work independently as well as collaboratively in a team environment.
• Eagerness to learn and grow within the accounting and finance field.

Preferred Qualifications :

• Prior internship or work experience in accounts payable or general accounting.
• Knowledge of basic accounting principles and practices.
• Familiarity with electronic invoicing systems and automated AP workflows.
• Understanding of tax regulations and reporting requirements related to accounts payable.

Desired Skills and Experience

Job Title : Entry Level Accounts Payable Specialist

Job Summary : As an Entry Level Accounts Payable (AP) Specialist, you will play a crucial role in the financial operations of our organization by ensuring accurate and timely processing of accounts payable transactions.

You will be responsible for verifying and reconciling invoices, processing payments, and assisting in maintaining vendor accounts.

This position offers an excellent opportunity for individuals looking to start their career in accounting and finance, providing valuable hands-on experience in AP processes and procedures.

Key Responsibilities :

• Invoice Processing :
• Receive and review incoming invoices for accuracy, completeness, and appropriate approval.
• Code invoices to the correct general ledger accounts and cost centers.
• Enter invoices into the accounting system for processing.
• Payment Processing :
• Prepare and process payment batches, including checks, wire transfers, and electronic payments.
• Ensure timely and accurate payments to vendors while adhering to payment terms and discount opportunities.
• Reconcile payments and resolve any discrepancies with vendors or internal departments.
• Vendor Management :
• Maintain vendor accounts, including accurate records of contact information, payment terms, and account balances.
• Respond to vendor inquiries regarding payment status or discrepancies in a timely and professional manner.
• Assist in the setup of new vendors and the maintenance of vendor files.
• Reconciliation and Reporting :
• Reconcile accounts payable transactions to ensure accuracy and completeness.
• Assist in the preparation of month-end and year-end closing activities related to accounts payable.
• Generate reports and provide analysis as needed to support decision-making processes.
• Compliance and Internal Controls :
• Ensure compliance with company policies and procedures, as well as relevant accounting standards and regulations.
• Assist in the implementation and maintenance of internal controls to safeguard company assets and prevent fraud.
• Participate in audits and assist in providing documentation and explanations related to accounts payable processes.

Qualifications :

• Bachelor's degree in Accounting, Finance, or related field preferred.
• Strong attention to detail and accuracy in data entry and record keeping.
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
• Proficiency in Microsoft Excel and accounting software (e.g., QuickBooks, SAP, Oracle).
• Effective communication skills, both written and verbal, with the ability to interact professionally with vendors and internal stakeholders.
• Ability to work independently as well as collaboratively in a team environment.
• Eagerness to learn and grow within the accounting and finance field.

Preferred Qualifications :

• Prior internship or work experience in accounts payable or general accounting.
• Knowledge of basic accounting principles and practices.
• Familiarity with electronic invoicing systems and automated AP workflows.
• Understanding of tax regulations and reporting requirements related to accounts payable.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

Last updated : 2024-02-28